Operations Executive

We are looking for a highly organized and proactive Operations Executive to manage the day-to-day administrative and logistical functions of our office. You will play a critical role in ensuring operational efficiency managing vendor relationships and maintaining a professional work environment. The ideal candidate is a problem-solver who can balance cost-effective solutions with high-quality service delivery.

• Facility Management: Maintain the cleanliness and orderliness of office premises to ensure a productive environment.

• Asset Upkeep: Ensure timely maintenance of all office equipment and facilities to prevent operational downtime.

• Inventory Control: Manage office supplies and inventory with a focus on cost optimization and availability.

• Booking Coordination: Arrange comprehensive travel bookings (flights trains hotels) for employees and visiting guests.

• Vendor Negotiation: Negotiate with travel vendors to secure cost-effective arrangements and track travel-related expenses.

• Documentation: Maintain detailed records of travel logs and related administrative documentation.

• Statutory Compliance: Assist in managing statutory requirements such as Professional Tax PF and ESIC.

• Records Management: Maintain essential company records licenses and renewal schedules to ensure the organization remains in good standing.

• Procurement: Liaise with vendors for procurement and services ensuring competitive pricing through strategic coordination.

• Financial Liaison: Work closely with the accounts department for payment processing and petty cash management.

• MIS Reporting: Prepare regular Management Information System (MIS) reports for administrative activities to track performance and spend.

• Communication: Serve as a central point of contact communicating effectively with internal teams and external agencies.

• Efficiency Driving: Proactively identify opportunities to reduce operational costs and implement efficient processes for travel procurement and office management.

• Education: Bachelor s degree in Business Administration Operations or a related field.

• Organizational Skills: Exceptional ability to multitask and manage competing priorities in a fast-paced environment.

• Communication: Strong verbal and written communication skills for effective vendor negotiation and internal reporting.

• Financial Literacy: Basic understanding of petty cash management and statutory compliance (PF ESIC etc.).

• Software Proficiency: Competency in Microsoft Office Suite (Excel Word) for MIS reporting.