Records Manager
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Job Location:
St. Louis, MO - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Summary:
The position is located in the Clerks office and reports to the Supervisor Courtroom Operations. The Records Manager is responsible for maintaining distributing and tracking the various case records filed with the court. The Records Manager is the primary liaison between District Court clerks offices and the Clerks office staff chambers staff judges and the Staff Attorneys office for obtaining records transcripts courtroom materials sealed materials state court records and exhibits as well as locating and providing miscellaneous materials for chambers. The Records Manager is also principally responsible for all audit tasks and manages all mail is performed in an office setting. Typical work hours are 8:00 am 4:30 pm or 8:30 am 5:00 pm with work outside of normal business hours occasionally needed.Representative Duties:
Ensures all record material that is necessary for the court is transferred from district courts and administrative agencies. Retrieves files transcripts exhibits and record material. Makes copies of records for court personnel judges and others.Required Qualifications
Paralegal training or 4 years equivalent work experience that demonstrates the necessary knowledge and skills.
Ability to effectively communicate orally and in writing with individuals and groups (judges court staff attorneys district court offices and members of the public). Ability to work independently as well as collaboratively.
Detailed knowledge of court filing systems. High degree of understanding of district court records and files.
Knowledge of court confidentiality requirements. Ability to consistently demonstrate sound ethics and judgment.
Preferred Qualifications
Bachelors degree in a relevant field.
Knowledge of court operations functions and organizational structure of units supported. Knowledge of the Guide to Judiciary Policy the Human Resources Manual and internal controls guidelines and how they apply to each court unit.
Familiarity with CM/ECF.
Total Rewards and Work/Life Balance
Benefits:
o Vacation time accrues at the rate of 13 days per year for the first 3 years increasing to 20 days after 3 years and 26 days after 15 years.
o Sick time accrues at a rate of 13 days per year.
o 11 paid holidays per year.
o Choice of a variety of employer-subsidized federal health plans and optional employer-subsidized Federal Employees Group Life Insurance.
o Vision and Dental insurance programs are available.
o Flexible Spending Programs pre-tax contributions for out-of-pocket health dependent care and transportation expenses.
o Eligibility for Public Service Loan Forgiveness (PSLF)
o Public transportation or parking subsidy (dependent on fiscal year funding).
o Federal retirement includes an employer-sponsored pension plan (FERS) and a retirement contribution plan with employer match (TSP). Retirees are eligible for Social Security and carry health insurance plans into retirement while paying the same premiums as employees.
o Creditable service with other federal agencies and/or the military will be used to compute employee benefits.
Amenities:
o Onsite fitness center.
o Onsite cafeteria.
o Onsite free health clinic is staffed with a nurse and M.D.
o 24-hour building security.
Work/Life:
o Generous time off paid Annual leave (vacation) Sick leave and holidays.
o Occasional teleworking may be allowed after the initial training period.
o Nationwide leave sharing program.
Conditions of Employment
Applicants must be a US citizen or a lawful permanent resident of the United States currently seeking citizenship or intending to become a citizen immediately following meeting eligibility.
Selected applicants are hired provisionally pending the results of fingerprinting and a background check.
Direct deposit of pay is required.
Positions with the US Courts are excepted service positions and employees serve at will.
Employees are subject to and must comply with The Code of Conduct for Judicial Employees.
No relocation expenses are permitted.
All applicant information is subject to verification. Providing false and/or misleading information may be grounds for removal from the application and selection process as well as disciplinary action if discovered after hire.
How to Apply:
The United States Courts are Equal Opportunity Employers committed to equity and inclusion in the hiring process and the Eighth Circuit valuesdiversity in the workplace.
Required Experience:
Manager
Key Skills
- General Counsel
- Information Management
- Adobe Acrobat
- HIPAA
- Information Governance
- Records Management
- Sharepoint
- Filing
- Knowledge Management
- Medical Records
- iManage
- Taxonomy
