Secretary to Principal

Job Title:Secretary to Principal

Exemption Status/ Test:Non-exempt

Reports to:Principal

Department/ School:Linnie Roberts Elementary

Salary Range:$17.30-$24.24 / HR.

AnnualWork Calendar Days: 207 Days

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for schools administrative staff

Benefits:

Why Bay City ISD

Education/Certification:

High school diploma or GED

Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee.

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets databases and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational communication and interpersonal skills

Experience:

Job related experience is required

Major Responsibilities and Duties:

Records Reports and Correspondence

1. Prepare campus communications correspondence forms manuals reports purchase orders and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
3. Maintain school calendar of events.
4. Compile maintain and file all reports records and other documents as required. Maintain student records according to established procedures.

Reception and Phones

1. Receive incoming calls take reliable messages and route to appropriate staff.
2. Assist students teachers and parents as needed.
3. Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

1. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
2. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive store and issue supplies and equipment.
3. Maintain inventory of fixed assets equipment and supplies.

Other

1. Assist with planning preparation and setup of faculty meetings and campus activities.
2. Sort distribute or deliver mail and other documents.
3. Administer medication to students check temperatures and notify parents of student illness in nurses absence.
4. Maintain confidentiality.
5. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides

Tools/ Equipment Used:

Standard office equipment including personal computer and peripherals; multi-line phone system

Posture:

Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion:

Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

Environment:

May work prolonged and irregular hours

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

In its efforts to promote nondiscrimination and as required by law Bay City ISD does not discriminate against any employee or applicant for employment because of race color religion sex (including pregnancy sexual orientation or gender identity) national origin age disability military status genetic information or on any other basis prohibited by law.

Additionally the district does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicants job qualifications experience and abilities.

Required Experience:

Junior IC