Ag Legal Secretary

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

Legal Secretaries within the Attorney Generals Office (AGO) perform specialized complex project and case management duties for attorneys the executive team and other staff within the AGO to include but not limited to conducting research; preparing administrative civil criminal legal and general documents pleadings and published materials; calendaring; maintaining records; assisting on legal argument preparation for all courts bodies and other entities; and assisting with problems and inquiries which are of a legal and general nature. Under general supervision incumbents perform the full range of legal secretarial duties for the work unit.

Graduation from high school or equivalent education and three years of legal secretarial experience; OR one year of experience as an AG Legal Secretary Trainee in Nevada State service; OR an equivalent combination of education and experience as described above.

Provide specialized legal secretarial project and case management duties for the AGO other departments agencies boards and commissions within the State and other professional legal and general staff; respond to or handle inquiries on a variety of matters such as the status of pending projects and cases.

Research draft format and prepare legal and general documents pleadings and published materials including materials requiring specific knowledge of applicable rules operational methods policies procedures and jurisdictional requirements all of which are subject to professional staff review; proofread and review for proper citations.

Process and file documents pleadings and published materials with appropriate courts quasi-judicial bodies and other entities in accordance with the specific and applicable rules operational methods policies procedures and jurisdictional requirements of each court body or entity including researching and following the manner of filing and established timelines; track responses and receipts due upon or after submittals/filings and dates for other required actions subsequent to submittals/filings. Where appropriate have documents pleadings and published materials served in accordance with specific and applicable rules.

Gather compile organize and prepare relevant material for professional staff to use in legal and general proceedings meetings and professional settings; review project and case files and references to obtain information needed by professional legal and general staff; locate and verify specific and abstract information from projects and case files and records; and verify the accuracy of citations and quotations by researching and checking legal sources and rules.

Establish and maintain legal and general documents and pleadings filing and cross-filing systems as necessary; record project and case inventory information to maintain accurate records and provide for efficient retrieval of information; prepare project and case files for archiving and storage in compliance with established retention schedules.

Research and maintain technical applications and related information of portals dashboards systems and programs to ensure registration filing and retrieval of documents pleadings and published materials from courts and bodies.

Provide general and specific information to State and local governments attorneys in and out-of-state court personnel individuals and personnel involved in transmitting or serving documents and pleadings the executive team various office personnel and the public; act as liaison between professional legal staff departmental personnel and the public; gather and research information related to consumer complaints public records requests inquiries restitution and forfeiture; determine what information may be provided and which requests must be referred to professional legal staff and/or the executive team; refer certain inquiries to another State agency board or commission applicable court body federal agency or entity if necessary.

Open and review incoming postal and electronic mail and determine priority of professional legal staffs attention when routing; mail postal items according to postal and statutory requirements and electronic items according to statutory requirements and policies; maintain multiple calendars for professional legal staffs appointments due dates for documents pleadings and published materials court and administrative appearances conferences meetings and other engagements; schedule meetings and trainings; make travel arrangements as necessary; track and process payments and travel claims; and prepare and type requisitions and purchase orders as required.

Under general supervision incumbents perform the full range of duties outlined in the series concept. This is the journey level of the series.

Perform related duties as assigned.

This job specification lists the major knowledge skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge skills and abilities from a previous level.

Working knowledge of:case and project management; legal practices and procedures for various courts and judicial districts; legal terminology; administrative requirements for preparing typing and formatting a variety of complex legal documents pleadings and published materials or other related materials; procedures for processing and filing documents pleadings and published materials with courts boards commissions and/or other entities; researching and ensuring accuracy of legal citations; legal office procedures.

General Knowledge:administrative civil and criminal law and the differences between them.

Ability to:work independently and follow through on assignments; interpret and apply complex rules regulations policies and procedures to specific problems and issues; receive inquiries and resolve complaints from staff clientele and the public; establish organize and maintain complex filing systems including indexed and cross-referenced materials; research information from a variety of departmental and available sources; compile and update information and prepare reports related to specific and general activities; transcribe recordings which may be of a complex nature and which requires a comprehensive knowledge of legal procedures and terminology.

Recruiter Contact Information: Osiris Noble -

The State of Nevada is an equal opportunity employer dedicated to building diverse inclusive and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race color national origin religion or belief age disability sex sexual orientation gender identity or expression pregnancy domestic partnership genetic information (GINA) or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.