Human Resources Benefits Coordinator

Department: Department:

GENERAL DESCRIPTION:

This position performs a variety of specialized and complex clerical and technical activities related to recruitment selection new employee orientation and benefits.

ESSENTIAL JOB FUNCTIONS:

The following statements describe the principal functions of the job and its scope of responsibility but should not be considered an all-inclusive list of work requirements. Individuals may perform other duties as assigned.

Conducts new hire orientation and on-boarding; includes benefit programs and workers compensation.
Participates on the interview panel.
Responds to Public Records requests in accordance with statute.
Serves as a contact resource for benefits.
Facilitate Insurance Committee meetings; ensures meetings are properly advertised in compliance with F.S. 119 (Government in the Sunshine Law) takes records transcribes retains and distributes meeting minutes.
Coordinates an employee Wellness Program in cooperation with the Agent of Record.
Coordinates and assists employees with the annual Open Enrollment period for employee benefit programs.
Conducts all activities in compliance with State and Federal laws and regulations pertaining to insurance and benefit plans.
Assists employees in completing health dental and life insurance forms.
Enrolls employees in the Florida Retirement System.
Prepares Personnel Action Forms and other related documents required to report employee changes.
Prepares and maintains paper and electronic correspondence files.
Initiates paperwork for FMLA.
Assists with payroll bi-weekly review for accuracy.
Prepares and submits all insurance related invoices monthly.
Assists when needed with the operations of the reception area for the Board of County Commissioners.
Maintains a professional and safe unit and work area adhering to established safety policies and the image desired for the organization.
Consistently follows Board policies and procedures.
Responds productively to change and performs all other related tasks as directed.

KNOWLEDGE SKILLS AND ABILITIES:

Knowledge of Human Resources practices procedures and methods.
Knowledge of health insurance practices in government agencies and operations.
Knowledge of employee benefit programs (flexible spending accounts dental life and other insurances).
Knowledge of current laws regulations and policies regarding: Americans with Disabilities Act Fair Labor Standards Act Workers Compensation Equal Employment Opportunity HIPAA Title VI and Title VII Labor Relations practices and immigrant employment.
Ability to communicate effectively both orally and in writing.
Skill in interviewing and evaluating applicants.
Ability to use judgment and discretion in dealing with sensitive medical issues.
Ability to utilize computer software programs (Word Excel Power Point) financial and payroll software and timekeeping software.
Ability to operate a variety of office equipment.
Ability to maintain effective working relationships with co-workers supervisors managers directors Elected Officials vendors and the general public.

PHYSICAL SKILLS:

Must be able to remain in a stationary position for 50% of the time. Must be able to frequently position self to reach files and other office items located on low shelves or the floor. Must be able to inspect and assess daily email and postal mail correspondence. Frequently communicates with the public vendors and co-workers. Must be able to exchange accurate information in these situations. Frequently operates various types of office equipment to include but not limited to a computer and copy machine. Occasionally ascends/descends stairs. Rarely moves materials and office equipment weighing up to 25 lbs. Constantly works in an indoor environment. Rarely works in inclement outdoor weather conditions. Rarely operates motor vehicle for up to four (4) hours continuously or intermittently.

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

Graduation from high school or possession of an acceptable equivalent diploma and a minimum of three (3) years in Human Resources related to recruitment selection on-boarding and benefits.

LICENSES CERTIFICATIONS OR REGISTRATIONS:

Must possess and maintain a valid Florida Drivers License.

OTHER JOB-RELATED REQUIREMENTS:

Disaster Essential.

THE HIGHLANDS COUNTY BOARD OF COUNTY COMMISSIONERS
Does not Discriminate on the basis of age race sex religious belief color national origin disability/handicap gender gender identity sexual orientation genetics or any other legally protected group/class. We are proud to be a drug free workplace. Screening tests for illegal drug use may be required as a condition of employment