Human Resources Coordinator

Primary Purpose
Reporting to the Human Resources Manager provides administrative and operational support to the Department of Human Resources and provides general information regarding employment benefits compensation and policies and procedures. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of and responsiveness to the ways socio-cultural forces related to race gender ability sexuality socio-economic status etc. impede or propel students faculty and staff.

Essential Functions
Coordinate temporary assignment requests to include collecting temporary request forms communicating with temporary agencies and requesting departments and tracking temporary schedules. Coordinate the processing and onboarding of faculty to include collecting and completing standard forms introduction to the campus and requesting access to systems. Provide operational and administrative support including I-9 verifications drafting/preparing correspondence and email templates employment verifications ordering office supplies processing bills maintaining department informational packets and maintaining and organizing shared directories. Track and maintain records for required licenses and certifications for staff; send communication regarding status and documentation needed. Coordinate off-boarding and transfer paperwork to include termination packet necessaryemail notifications update of any internal HR databases and distribution collection andtracking of exit interviews. Provide administrative support related to recruitment processes. Reviews and ensures new hire documents for completeness and compliance with establishedprocedures. Support onboarding processing including new hire packets background checks e-verifyforms network access forms FERPA training and other required forms. Process workers compensation claim-related paperwork; track work status reports;communicate employee work status with appropriate managers. Maintain electronic personnel files scan and index documents and respond to requests for records. Track and maintain records for introductory and annual performance reviews and otherperformance-related documentation. Create department forms and presentations; maintain and produce organizational charts. Update and maintain human resources policies/workflows and procedure documentation. Organizes and/or assists with the coordination of department events and functions. Perform all other duties as assigned by the Human Resources Manager.

Minimum Qualifications
Knowledge of: Principles practices and techniques of human resources. Intermediate knowledge of MS Office Suite. HRIS platforms reports and spreadsheets. Principles of business letter and report writing. Experience: Minimum of two years of experience in an administrative support position. Previous experience in Human Resources performing employment/payroll support functions or related processes. Education: Bachelors degree in human resources or related field. Work Environment/Work Week/Travel: Position is eight hours per day Monday through Friday. Occasional overtime may be required. Limited travel to offsite meetings or conferences.

Preferred Qualifications
Knowledge of: Banner Argos Qualtrics and PeopleAdmin helpful. Ability to: Provide information regarding benefits policies and related areas. Handle confidential information with high degree of sensitivity and discretion. Professionally communicate with employees and the public and provide a high level ofcustomer service. Take initiative in time management organize assignments and set priorities to meet multipledeadlines. Work with staff at all levels and an ability to remain calm under pressure Demonstrate excellent initiative problem solving and follow-through skills. Demonstrate a positive attitude a proven ability to work successfully with diversepopulations and a commitment to promote and enhance diversity and inclusion. Produce professional and concise reports. Demonstrate professional business writing skills. Maintain precise attention to detail. Manage multiple priorities and projects simultaneously. Education: Two (2) years or more post high school education with focus on Business or Human Resources or related field. Distinguish Characteristics: Bilingual skills (Cantonese Mandarin Spanish) helpful. Other: Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.