Payroll Supervisor SY 2025-26 (NBOE)

NEWARK BOARD OF EDUCATION
HUMAN RESOURCE SERVICES
765 BROAD STREET NEWARK NEW JERSEY 07102
ROGER LEï½N SUPERINTENDENT

PAYROLL SUPERVISOR
Office of Payroll

(Pending availability of funds and Board of Education approval)

The Superintendent invites qualified and interested persons to apply for the position of Payroll Supervisor within the Office of Payroll.

DEFINITION: Under direction supervises and coordinates the activities of workers engaged in preparing payrolls; does related work as required.

Note: The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely all duties performed on the job may not be listed.

QUALIFICATIONS AND REQUIREMENTS
(10) years of experience in the preparation of payrolls.
will be required to possess a drivers license valid in New Jersey only if the operation of a vehicle rather than employee mobility is necessary to perform the essential duties of the position.

BASIC FUNCTIONS AND RESPONSIBILITIES
and coordinates activities of Assistant Payroll Supervisors and Supervising Payroll Clerks engaged in processing time cards compiling payroll statistics maintaining payroll control records recording hours of work and calculating payrolls.
personnel records.
computation of differential pay according to policy.
the examination and analyses of all regular and supplemental payrolls submitted by various departments for payment to ensure accuracy of figures correctness of entries that deadlines are met and for compliance with established payroll procedures.
compilation and preparation of other payroll data such as pension insurance bond purchases and credit union payments.
and processes applications or enrollments into pension system health benefits program dental insurance and drug prescription plan and so forth.
and approves payroll deductions.
and processes all payments made to various health plans.
policies and government regulations in connection with payroll procedures.
the preparation of annual tax withholding statements for accuracy.
payrolls for accuracy before extensions are made.
assigned supervisory payroll preparation work methods.
and certifies payroll information for completeness and accuracy.
work for pay periods and supervises the analysis of pay and attendance records for each period.
the changes on individual pay resulting from overtime absence leave of absence union dues tax changes social security and pension deductions hospitalization and group life insurance deductions garnishees and attachments to ensure proper notations.
total payrolls for all departments with accounts payable for posting to the general ledger.
and supervises the maintenance of a payroll account system.
payroll schedule for distribution of pay checks.
all payroll activities with other organizational units and with the payroll computer center or facility.
payroll input for data processing verifies payroll output and determines the cause of and remedies errors in coding or inputting.
information for the preparation of the personnel budget by itemizing all positions that appear on payroll together with the account number and notation of all vacant account numbers.
statistical reports concerning such items information for overtime expenditures and funds left for future overtime work and other notations of expenditures for control of personnel budget.
salary increment control and advises employees concerning increments.
employee time sheets and payroll registers.
liaison and correspondence with various agencies.
questions concerning employees and employee records.
work procedures prepares work schedules and expedites the work flow of the unit.
written and oral instructions and training to subordinates.
duties and examines completed work for accuracy and conformance to policies and procedures.
correspondence and maintains records of a confidential nature.
statistical quarterly payroll and other reports containing findings conclusions and recommendations.
and explains rules regulations policies and procedures through correspondence personal interviews and telephone conversations.
assigned work and develops effective work methods.
checks and certifies reports applications and other documents for correctness.
in the planning and revision of office procedures.
reviews and adjusts complaints.
requisitions.
data for budgets and reports.
and maintains essential records and files.
be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency office or related units.
other duties and tasks assigned by supervisor.

KNOWLEDGE AND ABILITIES
of rules regulations and procedures involved in the preparation of payrolls after a period of training.
of applicable withholding tax procedures and those of types of payroll deductions after a period of training.
of modern office methods practices routines and equipment.
to read interpret and apply law rules and regulations in accord with established procedures and policies of the unit.
to resolve technical payroll problems.
to work effectively with others.
to make accurate mathematical calculations.
to coordinate payroll activities.
to correctly apply payroll personnel budget and accounting codes used in payroll processing.
to maintain essential records and files.
to verify payroll records.
to prepare correspondence and payroll reports.
to organize assigned work and develop effective work methods.
to provide suitable assignments and instructions to individuals and groups and to supervise their work performance.
to learn to utilize various types of electronic and/or manual recording and information systems used by the agency office or related units.
to read write speak understand or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship such persons may not be eligible.

REPORTS TO: Department Head

SALARY EMPLOYMENT PERIOD AND UNION AFFILIATION
: $84047 - $105490
Period: Twelve (12) Months
Affiliation: Non-Union

HOW TO APPLY
Newark Board of Education only accepts electronic applications.

OPENING AND CLOSING DATE
Opening Date: February 5 2026
Closing Date: February 19 2026 or until filled

THE NEWARK BOARD OF EDUCATION IS AN
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER