Financial Analyst (Administration and Finance Office) (SY25-26)

Title -Financial Analyst (Administration and Finance Office) (SY25-26)

About Chelsea Public Schools:

The Chelsea Public Schools (CPS) is a gateway school system that welcomes and educates all students and CPS we believe all children are capable of achieving their personal best by ensuring a safe and supportive environment for school and classroom environments. The school system educates over 6200 students in 11 schools including a pre-K-1st grade school 4 elementary schools 3 middle schools a virtual school and 2 high is a culturally responsive school district. We believe that students learn best when they are engaged in meaningful relationships that fosters and promotes high expectations and risk taking. We are a district of multilingual students where languages are an asset to student development and growth. More information about CPS can be found on our website at Analyst Statement of Duties

Position is responsible for assisting the School Departments Finance/Business Office in facilitating purchasing for the School Department. Employee is required to perform all similar or related duties. The position will report to the Assistant Chief Financial and Operations Officer.

Essential Functions

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

• Monitors key cost drivers identifies trends and makes recommendation for cost containment and efficiency.
• Assists with maintaining financial data and documentation required for End-of-Year closing reporting and state submissions.
• Facilitates the procurement process including processing requisitions invoices and vouchers obtaining vendor quotes verifying invoice accuracy and coordinating communication with department heads and vendors.
• Ensures compliance with state and federal requirements including Prevailing Wage documentation and vendor certified payroll reporting.
• Serves as project leader or team member on special projects as assigned by the Assistant Chief of Finance and Operations.
• Monitors department and school spending tracks encumbrances and maintains regular communication with department heads on budget status.
• Assists with preparation of materials gathering information and tracking status for program reviews compliance and audits.
• Updates instructional guides workflows and training materials; provides one-on-one or small-group training.
• Responds to requests for information from management vendors staff and other interested parties.
• Oversees school student activity accounts coordinating with school Principals and their assignees. Performs monthly reconciliation of Quickbooks Munis and bank transactions.
• Other Duties as assigned

Required Qualifications:

• Bachelors degree in business administration accounting or a related field and from three up to five years of experience with automated accounting systems in a school finance or similar position or any equivalent combination of education training and experience which provides the required knowledge skills and abilities to perform the essential functions of the job. Receipt of Massachusetts Certified Public Purchasing Official certificate required within 18 months of hire.

• Knowledge of public accounting and budgeting concepts requisition accounts payable and auditing principles practices and processes; Knowledge of generally accepted accounting principles (GAAP) Governmental Accounting Standards Board (GASB) standards and applicable Massachusetts General Laws regarding finance and procurement.

• Ability to communicate effectively orally and in writing. Ability to respect and preserve confidentiality. Ability to work independently and collaboratively. Ability to meet deadlines.
• Skills in the use of personal computers and software including financial software word processing and spreadsheet applications. Organizational time management and analytical skills. Analytical skills to assess current performance and improve processes. Attention to detail.

Terms:The annual salary range is $53000 $80000. Chelsea offers a comprehensive benefits packageincluding medical and dental insurance. This is a 37.5 hour a week position non-union.

To Apply:Submit all applications materials via TalentEd.

Equal Opportunity Employer:

Chelsea Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race color religion national origin pregnancy gender identity sexual orientation marital/civil union status ancestry place of birth age citizenship status veteran status political affiliation genetic information or disability as defined and required by state and federal laws. Additionally we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Required Experience:

IC