Executive Administrative Specialist, Senior
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Job Location:
Dayton, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Position will directly support AFLCMC/WL Mobility Director (WL).
Responsibilities:
- Process non-disclosure agreements for directorate personnel prior to accessing competition-sensitive or proprietary data information or documents
- Assist in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business including but not limited to planning executive calendars and scheduling meetings;
- Assist in performing a wide range of management activities to include but not limited to: working with functional managers outside agencies contractor personnel and the program office customers concerning preparation of technical material management presentations and other material in support of meetings minutes agendas and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning tracking scheduling briefing preparation staff coordination and decision documentation preparation; implementing documentation reviews
- Support staff leadership teams and office personnel by the development maintenance and modification of directorate/division/program schedules and calendars
- Assist in the planning formulation editing development publication and storage of finished products to include but not be limited to program documentation plans directives reports briefings and other presentations as required (technical and non-technical classified and unclassified) in the media and format requested
- Provide support by organizing and facilitating program briefings to include but not limited to gathering information reviewing reports reviewing charts and other business integration support as needed
- Assist with plan and coordinate meetings to include VTC room set-up (including but not limited to ensuring sufficient seating and creating name placards) and closing/securing conference rooms
- Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request
- Assist in maintenance of OIs for the USG. This includes the development and maintenance of self-inspection checklists
- Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems. 3.12.2.9 The Contractor shall assist in the establishment and maintenance of master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations
- Have expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive physical and electronically stored final and draft documentary materials related to search criteria
- Assist in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers
- Verify the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS) Defense Civilian Pay System (DCPS) Customer Service Representative (CSR) in/out-processing DTS and Functional Area Records Management (FARM)
- Assist with the suspense tracking system
- Provide assistance in the development of program documentation including: aircraft availability plans program management plans modification management plans and other program plans strategies schedules or agreements necessary for efficient program management
- Serve as the focal point for collecting preparing and displaying materials for staff meetings
- Provide administrative support for management financial contracting configuration engineering system integration and logistics management activities
- Provide administrative assistance to the Management Operations Division and personnel
- Assist in managing and tracking the civilian and military decoration programs within the directorate/division
- Assist with tracking the training budget information for the training Government Purchase Card (GPC) holder
At COLSA people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our FamilyofProfessionals!Learn about our employee-centric culture and benefitshere.
Required Experience:
IC
Key Skills
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
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