Office Coordinator, Simulation Center

West Long Branch, NJ - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Monmouth University is seeking applications for an Office Coordinator in the Linda Grunin Simulation Lab and Learning Center. The Lab provides state-of-the-art training to practicing healthcare professionals and students of various healthcare disciplines.

The 7000-square-foot state-of-the-art complex provides hands-on learning in a realistic simulation environment with high-tech mannequins and equipment. It includes four high-fidelity simulation suites (Medical-Surgical/Intensive Care Unit Pediatrics Maternity & Operating Room) with attached observation rooms for training with computerized manikins in simulated real-life settings six standardized patient exam rooms for Objective Structured Clinical Examinations (OSCEs) and learning management system that captures audio video and simulator data. The lab design and equipment incorporate the latest technology and best practices in simulation learning. This is an exceptional opportunity to join a dedicated team in a dynamic school that embraces innovative nursing medical and health professions education and celebrates diversity inclusion equity and accessibility.

This is an in-person on-campus non-remote position.

For more information about the program please visit the Linda Grunin Simulation Lab webpage.

Additional Application Material Required:

Monmouth University requires all applications and supporting documents to be submitted via the universitys career addition to the application candidatesmustupload the following documents. Applications willnotbe considered complete for review until all required documents are uploaded.

Resume or Curriculum Vitae
Cover Letter

Optional Documents:

Professional References

Duties and Responsibilities

Greet visitors answer telephone take messages route calls and maintain message center. Refer callers/students to appropriate services for assistance.
Order and inventory office supplies and simulation center equipment. Oversee purchases in the budget.
Arrange and confirm meetings and appointments.
Schedule necessary rooms audio/visual equipment other equipment and food service.
Assist in managing simulation centers learning experiences.
Compose type and distribute meeting minutes route mail correspondence and reports; copy and fax.
Maintain filing systems. Assist with the maintenance of addresses communications and calendar files. Maintain data base for all syllabi. Coordinate and maintain simulation center files and forms/documents.
Collect sort and tabulate surveys. Maintain database for evaluations survey results and other information used for initial and ongoing accreditation and annual reports
Assist program to assure compliance with accreditation. Maintain and backup all documentation necessary for Self Study initially and ongoing. Assist in preparing for site visitation and annual reports using accreditation hard drive or cloud accreditation system.
Assist with correspondence to students faculty and clinical partners. Assist with making phone calls to constituencies agencies and schools.
Process correspondence to students faculty and clinical partners course syllabi student-related forms faculty related documents and other items as needed.
Interview hire and oversee student workers.
Maintain Simulation Center schedules and deadlines.
Assist with maintaining departmental website.
Other duties and special projects as assigned.

Minimum Qualifications:

3 years of related experience.
Must be able to utilize a variety of computer software programs in order to successfully complete assigned tasks.
Excellent interpersonal organizational and communication skills.
Must be able to treat confidential and sensitive information appropriately.
Must be able to operate a variety of office equipment.
Basic Knowledge of MS Word 2016 Basic Knowledge of MS Excel 2016.
Detailed-oriented and comfortable working in a fast-paced office environment.
Resourceful a good problem-solver and organized.
Must be able to interact with students University personnel clinical partners and outside constituencies necessary.
Must be able to handle multiple tasks simultaneously and effectively.
Must be able to take direction work independently as well as function as a team player.

Preferred Qualifications:

Experience in an educational setting.
Familiarity with nursing/medical terminology.
Scheduling budgeting and financial reporting experience.
Intermediate knowledge of MS Word 2016 and Excel 2016.
Multilingual is helpful.

Questions regarding this search should be directed to:
Barbara Santos at or

Note to Applicants:

Please keep in mind that a job posted as Open until filled may close at any time without notice. As such we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position.

Working at Monmouth University perks:

403(b) Retirement Plan (8% employer contribution)
Medical Dental & Vision Insurance Benefits
Tuition Remission for employee upon hire (max of one 3 credit course per semester)
Tuition Remission for spouse or civil-union partner and IRS dependent
after one-year of full-time continuous employment
Generous Paid Time Off
Employer paid Short & Long-Term Disability
Employer sponsored Life Insurance
Employee Assistance Program (EAP) FSA Telehealth and more

To view a full list of benefits visit our benefits page at:Employee Benefits Information Human Resources Monmouth University

Department:

School of Nursing & Health Studies Linda Grunin Simulation Lab and Learning Center

Work Schedule:

Monday through Friday

Total Weeks Per Year:

52 weeks

Hours Per Week:

36.25 hours

Expected Salary:

$22.13 per hour

Union:

OPEIU Grade 8

Initiation fee and monthly dues

Job Posting Close Date

Open Until Filled

Required Experience: