Senior Office Support Specialist

Cheyenne, WY - USA

Hourly Salary: $ 24 - 27

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

This position serves as an Executive Assistant to the Secretary of States Office. This position works in a team-oriented environment and is responsible for performing executive-level administrative support for the Office of the Secretary of State.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities
and MUCH MORE!Click here for detailed information or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary Explore our Total Compensation Calculator:

Human Resources Contact: Jen Shirley / /

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

Provides instruction on office policies procedures and rules.
Attends takes minutes and prepares necessary records for meetings.
Reports time for executives weekly and vehicle mileage as necessary.
Makes all necessary travel arrangements for executive staff.
Receives analyzes and responds to requests for information.
Investigates customer complaints and take the steps necessary to resolve them.
Compiles and analyzes a variety of data and information and prepares related reports notes or meeting minutes as necessary.
Schedules all logistics of the Secretary of States calendar including events meetings RSVP and travel arrangements.
Prepares routine response/notification letters.
Prepares routine compliance schedule.
Interacts with the Governors Office and Legislature.
Assists in instruction toward agency goals and strategic plans.
Prepares constituent letters notes and communications.
Meets and greets constituents.
Receives and makes phone calls for the Secretary of State.
Directs workflow of the office.
Screens visitors to determine whether they should be given access to specific individuals.
Monitors fiscal documentation to aid in the completion of travel vouchers and expense vouchers.
Coordinates a variety of advanced diversified and/or confidential administrative support functions.
Represents management in matters with immediate staff agency staff other agencies and/or the public.
Assists other divisions within the Office with deadlines and projects on an as-needed basis.
Conducts research related to the specific project or program.
Assists with business fillings.
Other duties as assigned.

Qualifications

PREFERENCES:

Preference may be given to those with a Bachelors Degree or equivalent education/work experience.
Preference may be given to those with proven performance of effective exceptional and professional oral and written communications attention to detail organization skills ability to prioritize a positive can-do attitude education experience and a cooperative team-player mindset.

KNOWLEDGE:

Knowledge of the protocol in dealing with complaints and other issues involving interaction with the Governors Office the legislature and other high-ranking officials.
Computer processing literate in email Microsoft (MS) applications (Word Excel and PowerPoint and MS Access-based database system use/data entry. Understanding and application of professional Front Office atmosphere and communications.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Education & ExperienceSubstitution:

3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
Some travel is required.
Special physical demands are not required to perform the work.

NOTES:

FLSA: Non-exempt.

Supplemental Information

002-Secretary of State - Administration

Clickhere to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming total Compensation Calculator.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

Senior IC

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION:This position serves as an Executive Assistant to the Secretary of States Office. This position works in a team-oriented environment and is responsible for performing executive-level administrative support for the Office of the Secretary ...