Financial Program Manager

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Job Category:

Employment Type:

Job Profile:

Job Summary:

The University of Wisconsin-Madison is a pre-eminent center for discovery learning and engagement fostering an inclusive and empowered community while preparing current and future generations to lead meaningful and ethical partnership with the state and colleagues worldwide UW-Madison faculty staff and students address some of the most urgent and complex global challenges.

As one of the nations leading research institutions UW-Madison boasts a research enterprise exceeding $1.7 billion in annual expenditures. Ranked 6th among 920 public and private universities in the National Science Foundations annual ranking the university submits over 4000 proposals each year seeking more than $2.5 billion in funding and receives over $1.5 billion in sponsored project awards. The Office of Research and Sponsored Programs (RSP) manages approximately 15000 active projects valued at more than $4 billion.

The Research Financial Services (RFS) team within the Office of Research & Sponsored Programs provides essential Post-Award support to the UW research enterprise. RFS manages compliance reporting invoicing and revenue management for a diverse portfolio of federal state and nonprofit sponsors.

This recruitment covers multiple vacancies including:

• NSFDOE Portfolio Team Manager
• DHHS Portfolio Team Manager
• Sponsored Invoicing Services Manager (newly created role)
  

These managers serve on the RSP Leadership Team and hold primary responsibility for daytoday operational oversight. They lead teams provide direct support and development for staff ensure the execution of daily operational activities and guide or execute projects within their functional areas. Managers in these roles are expected to foster strong collaboration promote service excellence and help advance consistent compliant and efficient financial management practices across the research enterprise.

Key Job Responsibilities:

• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders (10%)

• Exercises supervisory authority including hiring transferring suspending promoting managing conduct and performance discharging assigning rewarding disciplining and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees (10%)

• May review and approve programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with policies and procedures (20%)

• Implements research administration operational policies and procedures including financial administrative staffing and compliance (20%)

• Interacts with and provides expertise to sponsors. Provides guidance related to the sponsors to team RSP staff and campus (10%)

• Provides training and guidance to campus partners regarding policies activities procedures or systems necessary for sponsored projects management (10%)

• Executes activities related to financial compliance audit or reporting on behalf of a unit (5%)

• Executes activities related to proposal submission contract negotiation and/or award setup on behalf of a unit (15%)

Department:

Office of Vice Chancellor for Research (OVCR) Research and Sponsored Programs (RSP) Research Financial Services

Compensation:

The starting salary for this position is $90000 but is negotiable based on experience and qualifications.

This position will receive a comprehensive benefits package including generous paid time off competitively priced health/dental/vision/life insurance tax-advantaged retirement savings accounts and participation in the Wisconsin Retirement System (WRS) pension fund.

Required Qualifications:

-Knowledge of research administration or sponsored program operations

-Experience in compliance accounting principles policy development/interpretation data analysis and/or business/financial management

-Experience leading or implementing changes in enterprise systems used in research (e.g. RAMP PeopleSoft Workday)

-Demonstrated ability to work across teams to drive results and improve service

Preferred Qualifications:

-Experience working in a higher education or research administration environment

-Supervisory or team leadership experience

-Strong written and presentation skills

-Experience with federal state and/or nonprofit sponsors and their guidelines (e.g. NIH NSF DOE)

-Experience with mentoring developing and supporting staff

-Experience in designing and improving business processes

-Evidence of ability to manage and balance stakeholder needs organization priorities and leadership expectations

Education:

Bachelors Degree Required Degree in Accounting Finance Business or Public Administration science or other research-intensive discipline or related field is desirable.

How to Apply:

To apply for this position please click on the I am a current employee button or I am not a current employee button under Apply Now.

You will be prompted to upload the following documents (required):
Cover Letter
Resume

Please note there is only one attachment field and you are able to upload multiple documents in the attachment field.

Your resume and cover letter should include all relevant education and/or work experience as it relates to this position where it was performed if applicable and should specifically address your experience in: research administration experience interpreting policy and procedures and experience in leadership and management of people and/or processes. Cover letters will be used as a writing sample and to determine the best qualified applicants.

A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

This recruitment would be used to fill vacancies over the next 6 months if positions/vacancies become available.

Contact Information:

Kelly Marks

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.