Accounting Technician & Office Manager
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Job Location:
Helena, MT - USA
Monthly Salary:
Not Disclosed
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
This position is open until filled. The first application review will be conducted on February 18 2026.
About the Montana Arts Council:
The Montana Arts Council is the state agency established to develop the creative potential of all Montanans advance education spur economic vibrancy and revitalize communities through involvement in the arts.
We are a small team of seven creative people dedicated to supporting the arts in all their forms across Montana and maximizing access to great arts experiences for all Montanans. We conduct a variety of programs work collaboratively together stay responsive to constituent needs and communicate effectively with Council members leaders and lawmakers our constituents and each we live in the intersection between state government and the arts field we all have to navigate ambiguities and uncertainties with grace brains and good humor.
The Accounting Technician & Office Manager position is the hub of this operation and is central to the smooth sailing of our little ship. It requires someone with keen attention to detail and ability to understand the broader vision and direction of each program. We need someone who can deal gracefully with people of all personalities and positions is organized and is a problem solver. If you are responsive efficient thoughtful in your work and personable and if you believe in the power of art to improve the lives of Montanans we hope youll apply for this position by submitting your resume and cover letter.
Job Overview:
This position is responsible for accounting support grant technical services and general office administration. The position reports to the Chief Financial Officer and the Executive Director.
Key Responsibilities-
Execute financial operations and compliance: Process accounts payable and receivable; verify and audit invoices and supporting documents; reconcile accounts; prepare reports; maintain accurate financial records; and ensure compliance with state accounting and procurement policies.
Support payroll and purchasing activities: Provide payroll data and reporting; input payroll into the system; coordinate purchases of goods and services; monitor equipment needs; and maintain organized financial files.
Manage grant systems and data integrity: Administer and maintain grants through management software; set up and support user accounts; provide technical assistance; and ensure accurate complete data collection and integration with other systems.
Coordinate office communications and daily operations: Monitor and respond to phone email and walk-in inquiries; route requests to appropriate staff; oversee general office email and mail distribution; maintain office security and opening/closing protocols; prepare agendas and notes for staff meetings; set up and host virtual meetings; and track building maintenance issues.
Organize major events and provide executive support: Plan and execute bi-annual council meetings receptions and tours; organize program ceremonies such as Governors Arts Awards and Traditional Arts events; and provide administrative support to the Executive Director. Executive support functions include travel planning calendar and email management reports and special projects as assigned.
Required Knowledge Skills and Abilities:
Skill in the use of general office software (e.g. Word Excel Outlook etc.) with a preference for strong excel skills
Understanding of accounting and payroll practices
Ability to communicate effectively verbally and in writing
Accurate typing filing and archiving skills
Willingness to establish and maintain effective working relationships
Knowledge of software management including business and multimedia applications
Minimum Qualifications (Education and Experience):
Requires education or experience equivalent to an associate degree and/or three-years office administration experience including computer and bookkeeping experience.
Knowledge of the Statewide Accounting Budgeting and Human Resource System (SABHRS) and an interest in the arts is preferred.
The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agencys HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.
Required Experience:
IC
Key Skills
- Accounting Software
- Cash Flow Analysis
- Clerical Experience
- GAAP
- Accounting
- 10 Key Calculator
- Peoplesoft
- Filing
- Payroll
- Financial Report Interpretation
- Accounts Payable
- Bookkeeping
About Company
The Montana Department of Labor & Industry wants to help both employees and employers to be happy on the job. We take seriously our mission to promote and protect the well-being of Montana's workers, employers and citizens, and to uphold their rights and responsibilities. Our agenc ... View more
