Office Assistant
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Job Location:
St. Louis, MO - USA
Hourly Salary:
USD 24 - 29
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Be the heartbeat of our office.
At Mead OBrien we dont just sell productswe solve problems. From valves and automation to steam and hot water systems we support critical industries across the Midwest with smart solutions and exceptional service.
The right person for this position is independent driven and confident taking initiative. You enjoy figuring things out thinking on your feet and solving problems before they become bigger issues. Youre comfortable managing your own workflow pivoting when priorities shift and stepping in where help is neededoften without being asked. You take ownership of your work ask smart questions and look for better ways to get things done.
Primary Duties and Responsibilities
- Answer inbound phone calls and direct calls accordingly.
- Review vendor invoices and post to appropriate accounts in operating software
- Review freight bills and distribute to appropriate supporting staff.
- Maintain vendor master files including scanning all vendor invoices into the network folders.
- Performing monthly company credit card reconciliation including retrieving receipts from card holders.
- Work within operating software to manage inbound and outbound freight.
- Greet guests and customers upon arrival at the office.
- Maintain company sales and purchasing related files.
- Coordinate monthly event registrations lunch and room set-up.
- Be responsible for all mail and maintain associated equipment.
- Assist the sales process whenever possible.
Additional Duties and Responsibilities:
- Act as a point of contact for answering emails/calls from vendors customers or internal supporting staff.
- Provide backup support for co-workers for A/R and A/P.
- Prepare and submit regular Refinery Order Status Reports as required.
- Process factory order acknowledgements.
- Manage and procure office supplies as appropriate.
- Monitor performance of the cleaning staff procure cleaning supplies as needed.
- Maintain records and monitor performance of shop uniform supplier.
- Enter orders and transactions consignment or transfer orders.
- HS Diploma or Equivalent additional education preferred.
- Ability to learn new software applications and apply knowledge quickly.
- Very organized individual with the ability to multi-task and deal with interruptions.
- Thrives in a smaller company environment eager to embrace the opportunity to wear multiple hats.
- Enjoys a dynamic role that goes beyond traditional boundaries contributing to various aspects of the business.
- Ability to meet required deadlines under occasional stressful conditions.
- Highly motivated individual that is eager to learn and take on new challenges.
- Self-starter and able to work with minimal supervision - Takes direction well.
- Work cooperatively in a team environment with other staff members.
- Experience with ERP systems Epicor Prophet 21 is a plus.
- Advanced knowledge of Microsoft Office applications (Excel Outlook etc).
- Strong communication skills both verbal and written.
- Valid and verifiable drivers license and record.
- Ability to pass background checks drug screening training and safety clearances.
Required Experience:
Junior IC
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
About Company
Proven Products, Technical Experts, Trusted Advisors - Application Specialists in: valves, valve automation and control, steam and hot water products and systems, instrumentation and controls
