Consultant Terms of Reference for the Midterm Review of the Regional Partner Capacity Strengthening Project

Terms of Reference for the Midterm Review of the Regional Partner Capacity Strengthening Project Phase 2 (RO02-005)

1. Organisational context

ChildFund Australia is an independent international development organisation that works to reduce poverty for children in developing communities.

We partner to create community and systems change which enables children and young people in vulnerable situations to assert and realise their rights.

At ChildFund Australia we want every child and young person to be able to say: I am safe. I am educated. I contribute. I have a future.

At ChildFund Australia we directly manage and implement programs with a range of local partners in Cambodia Myanmar Papua New Guinea Timor-Leste Vietnam and other countries in the Pacific. We also manage projects delivered by partner organisations throughout Asia Africa and the Americas. ChildFund Australia believes that future success and effectiveness depends on expanded authentic and reciprocal local partnerships. We aim to prioritise the voice and visibility of local partners especially youth led organisations and networks in our regular development programming and emergency response.

2. Background

The new phase of the Partner Capacity Strengthening Project () builds directly on the findings lessons and momentum of the previous RO02002 project while shifting toward a deeper more strategic investment in locally led development. Partners from Cambodia Myanmar TimorLeste and Vietnamthrough extensive validation workshopsconfirmed three priority areas requiring transformational strengthening: Gender equality disability and social inclusion (GEDSI) Monitoring Evaluation and Learning (MEL) and grants acquisition and management. These became the core pillars of the new phase.

Since the commencement of the previous phase both internal and external contexts have shifted significantly influencing the operating environment for this next stage of implementation. Internally ChildFund Australias continuing commitment to transitioning toward more partner-led modalities alongside the organisations exit from child sponsorship and broader resource constraints is continuing to drive substantial changes to operating models and structures across both Australian and Country Offices. These shifts mean that assumptions embedded in the original project design may need to be revisited to ensure alignment with new organisational realities.

Externally the global decline in Official Development Assistance (ODA)including notable reductions from major donors such as the USAIDhas had wide-ranging impacts on partner countries and local civil society organisations. These changing aid dynamics have altered the funding landscape considerably underscoring the need to reassess implications for partners evolving priorities operational pressures and capacity-strengthening needs.

This current phase reflects not only ChildFund Australias strategic commitment to devolving power strengthening civil society leadership and embedding inclusive evidencebased practices but also an adaptive response to significant internal transformation and external global aid shifts. The projects design is deliberately collaborative grounded in partneridentified needs and structured around shared ownership. During early consultations partners committed to active engagement in codesigning activities implementing learning-by-doing approaches and contributing to peer-to-peer learningcentral modalities in this phase.

In Outcome 1 partners will advance organisational and programmatic GEDSI capacities using a roadmap codeveloped in 2024 with an emphasis on systematisation transformative programming and practical application through small grants. Outcome 2 prioritises the establishment and strengthening of organisational MEL systems so partners can lead design monitoring and evaluation processes with confidence autonomy and accountability. Outcome 3 focuses on building the organisational foundations required for successful grant seekingenhancing partners ability to identify opportunities articulate their value and produce competitive proposals.

Overall this new phase is designed to embed longterm organisational resilience by reinforcing partners systems elevating local leadership and creating sustainable pathways for inclusive development across the region.

3. Purpose

The primary purpose of this midterm evaluation is to assess how well the projects capacity strengthening model is working in practiceacross coordination the various methods used level of shared ownership and resource use; and to generate actionable recommendations for shifting sustainable management to ChildFund Australias Country Offices and shared decision-making to ChildFund Australias Country Offices (COs) and partners strengthening partner leadership decision-making and capacities in line with emerging partner priorities (particularly beyond training-heavy approaches) and adapting delivery and systems for the second half of the project.

4. Scope of Evaluation

The evaluation will take place from March to May 2026 with a view to completing the report by 15 June 2026. Additionally the CSO partners participating in both the MEL and GEDSI Grants in FY2026 will be revisited in March and April 2026 to assess the impact of investments on the organisations. The findings from this will be annexed to the final report. The evaluation will assess the project achievements (outputs and outcomes) as at midterm challenges lessons learned sustainability and early signs of impact over the life of the project. The midterm review shall:

• Include the review of processes and outcomes directly linked to capacity strengthening in MEL GEDSI grants;
• Include the review of small grants as a mechanism for capacity strengthening application and institutionalisation;
• Include the review of internal ChildFund systems and processes impacting delivery and adaptiveness;
• Exclude a full effectiveness evaluation of downstream project outcomes beyond capacity strengthening outcomes; and
• Exclude a deep financial audit beyond efficiency judgments and VfM signals.

To support the above the midterm review will focus on responding to the below key evaluation questions:

1. How effective is the projects capacity strengthening modelacross methods coordination and resourcingin building and sustaining MEL GEDSI and grants capabilities among partners and whether these remain to be their key priorities (covers internal coordination between SO and CO methods that are working and those that are not evidence of sustained partner capacities and ability to cascade staff capability strengthening efficiency of resource use including small grants)
2. To what extent do ChildFunds internal systems processes and emerging role in locally led development enable effective adaptive and partner-led capacity strengthening (covers CO readiness and processes for leading capacity strengthening adaptiveness and responsiveness to partner needs and priorities viability of the model when CFA or partners lack dedicated technical staff and alignment with locally led development approaches)
3. In light of significant organisational changes what adjustments are needed to shift sustainable management to country offices and shared decision-making of the project to country offices and partners and strengthen the sustainability and impact of capacity strengthening throughout the second half of the project (requirement for a clear transition to CO-led steering and management systems staffing and skills gaps improvements to methods processes and the small grant mechanism)

5. Methodology

The mid-term review will be led by an external consultant and managed by the Learning and Effectiveness Lead with technical input from the GEDSI Adviser and the Grants Adviser. The review will apply a mixed-methods approach including a desk review Key Informant Interviews (KIIs) group interviews and reflection workshops with Sydney-based staff partners regional teams and Country Offices conducted primarily through remote modalities.

The consultant will provide technical leadership in refining the evaluation framework including the evaluation questions and data-collection tools and will conduct selected Key Informant Interviews. Focus Group Discussions (FGDs) and other in-person data-collection activities will be supported and/or undertaken by internal project and Country Office teams requiring no in-country travel for the consultancy.

6. Deliverables and Indicative Timetable

Note that this is subject to negotiation with the Consultant

Indicative dates

Outputs and Activities

Number of Days

2 Mar 2026

Consultancy commencement introductions and planning

.5

Desk review

2

16 Mar 2026

Inception report

1

Mar-Apr

Sydney staff interviews (relevant staff)

CSO Partner interviews (representatives)

Country Director interviews

Heads of Program interviews

MEL and GEDSI interviews

2

13 May 2026

First draft

2

22 May 2026

Review

1

10 Jun 2026

Validation workshop presentation of findings and recommendations

.5

15 Jun 2026

Final report

2

Total number of days

- 11 days

7. Management and Reporting Arrangement

The Consultant will report to Ronnie Alonzo ChildFund Learning and Effectiveness reports must be written in English and provided in an electronic format (Microsoft Word).

8. Confidentiality

All discussions and documents relating to this ToR will be treated as confidential by the parties.

9. Child Safeguarding

The Consultant will undertake the Services to a high standard; use its best endeavors to promote the best interests of ChildFund; protect the reputation of ChildFund and work in a manner consistent with the mission vision and policies of ChildFund (see Child Safeguarding Policy/Child Safeguarding Code of Conduct PSEAH policy and Employee Code of Conduct). ChildFund Australia has a zero-tolerance policy to abuse exploitation and harassment in all its forms.

10. Counter-Terrorism and Anti-Money Laundering

ChildFund Australia acknowledges its obligation under the Australian laws relating to counter-terrorism and anti-money order to meet its obligation the consultant is obligated to provide information required for ChildFund to undertake counter terrorism screening before engagement. The consultants name date & place of birth and ID number will be checked against Department of Foreign Affairs and Trade (DFAT) consolidated list National Security Australia list World Banks listing and the Asian Development bank listing to ensure not engage with entities or individuals appearing on the lists.

11. Conflict of Interest

The Consultant must declare any financial personal family (or close intimate relationship) interest in matters of official business which may impact on the work of ChildFund

12. Fraud and Corruption prevention and awareness

ChildFund Australia has a zero approach to fraud and corruption act. The successful consultant will be required to comply with ChildFund Australias fraud and corruption prevention and awareness Policy and act against any form of fraud or corruption and not offer promise give or accept any bribes.

13. Insurance

The successful applicant will be required to have in place insurance arrangements appropriate to provision of the requirement in this TOR including (without limitation) travel insurance.

14. Acknowledgment and Disclaimer

ChildFund its Board and staff make no express or implied representation or warranty as to the currency reliability or completeness of the information contained in this ToR. Nothing in this ToR should be construed to give rise to any contractual obligations or rights expressed or implied by the issue of this ToR or the submission of Expression of Interest in response to it. No contract would be created until a formal written contract is executed between ChildFund and a selected consultant.

Selection Criteria for Consultant

The Expression of Interest should include resume referees proposalcontainingcompetence for the required work professional fee approaches/methodologiesand timeline based on the Terms of relevant documentsby5PM AEST 16 February 2026to Ronnie Alonzo ChildFund Australia Learning and Effectiveness Lead.

Required Experience:

Senior IC