Executive Administration & Office Management

Charlotte, VT - USA

Monthly Salary: $ 100000 - 120000

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

WHO WE ARE

TIFIN builds AI-powered financial technology that personalizes and improves financial advice across consumers advisors workplaces and institutions. Our modular platform embeds finance-tuned AI to deliver dynamic tailored guidance at scalewithout added complexity. Combining proprietary models specialized data and a fast-paced engineering culture we create secure compliant tools that power real outcomes. Other differentiators include:

Speed: Our ability to stand up businesses at 2-4x the speed of typical fintech companies (building MVPs in 3 months and production-ready products in 6-12 months)
Track Record: Previous exits include 55ip (acquired by J.P. Morgan) and Paralel
Strategic Partners: Partners include J.P. Morgan Franklin Templeton Morningstar Broadridge Hamilton Lane Motive Partners and SEI.
World-Class Team: Complimentary financial services & technical expertise from Google Microsoft Uber PayPal eBay Techstars BlackRock LPL Franklin Templeton Morgan Stanley Broadridge and more.

OUR VALUES: Go with your GUT

Grow at the Edge. We are driven by personal growth fueled by a beginners mindset. We get out of our comfort zone and keep egos aside. With self-awareness and integrity we strive to be the best we can possibly be. No excuses.
Understanding through Listening and Speaking the Truth. We communicate with authenticity precision and integrity to create a shared understanding. We identify opportunities within constraints and propose solutions in service to the team.
I Win for Teamwin.We believe in staying within our genius zones to succeed and taking accountability for driving results. We are all individual contributors first and always thinking about what can be better.

ROLE OVERVIEW

We are seeking a highly capable Executive Administrator & Office Manager to support senior leadership and own the day-to-day operations growth and culture of our Charlotte office. This is a high-trust high-autonomy role for a proactive utility player who enjoys operating at both the strategic and tactical Charlotte office is small today but growing. This role is ideal for someone who is energized by building structure improving how things work and creating a workplace people genuinely enjoy being part of while also rolling up their sleeves to ensure the basics are always handled.

WHAT YOULL DO

Own the day-to-day operations and logistics of the Charlotte office ( groceries mail deliveries parking vendor relationships team events) and proactively identify opportunities to improve how the office functions and evolves over time
Serve as a visible dependable presence in the office someone employees trust to make things work
Support two senior executives managing complex calendars and competing priorities acting as a gatekeeper and thought partner on time management meeting prioritization and workflow efficiency and proactively identifying conflicts and problems before they escalate

WHAT YOULL BRING

5 years of experience as an executive assistant or administrator including experience managing complex calendars for multiple executives
Exceptional organizational and time-management skills with immaculate attention to detail
Highly self-directed with the ability to prioritize effectively and operate independently in a high-velocity environment
Creative problem-solver who uses tact and professionalism when handling scheduling requests communications and competing stakeholder needs
Coachable curious and eager to solve problems using AI and automation tools
Based in the Charlotte area and willing to be in the office five days per week

COMPENSATION

$100000 $120000

In addition to cash compensation a meaningful equity stake is a significant part of the overall package. Package also includes benefits program eligibility: Comprehensive health dental and vision coverage retirement benefits and flexible PTO.

TIFIN is proud to be an equal opportunity workplace and values the multitude of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race national origin religion age color sex sexual orientation gender identity disability or protected veteran status.

Please see more details on our privacy practices in our Privacy Noticehere.

Required Experience:

WHO WE ARETIFIN builds AI-powered financial technology that personalizes and improves financial advice across consumers advisors workplaces and institutions. Our modular platform embeds finance-tuned AI to deliver dynamic tailored guidance at scalewithout added complexity. Combining proprietary mode...