Executive Assistant

This role is based in San Francisco.

At LinkedIn our approach to flexible work is centered on trust and optimized for culture connection clarity and the evolving needs of our business. The work location of this role is on-site meaning it will be performed in the specified office on a full-time basis due to the business needs of the team. 

We are looking for an Executive Assistant to support LinkedIns Vice President of External this role you will be responsible for a mix of administrative and operational activities that help our communications organization run smoothly. The ideal candidate is proactive highly organized and able to maintain strict confidentiality of corporate and personal information. You thrive in fastpaced design- and productdriven environments and bring strong judgment attention to detail and a solutions-oriented mindset to your daytoday work.

Responsibilities: 

• Full support of one VP with potential for partial support of up to two (2) Sr. Directors  
• Manage meetings (e.g. set agendas prepare presentations document meeting minutes and manage action items) 
• Plan organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities) 
• Coordinate all travel arrangements 
• Manage logistics collaborate with cross-functional partners and formalize event content for special and large-scale events 
• Manage and reconcile expense reports purchase and procurement requisitions and contracts 
• Work with cross-functional partners on budget tracking and communicate financial constraints 
• Lead large-scale special projects as agreed with manager(s) 
• Maintain email distribution lists / aliases 
• Act as the point of contact between workplace services to meet facility needs for the team 
• May coordinate and facilitate the onboarding and coaching needs for new EAs/AAs 
• Provide input for ways to improve structures and efficiency of the organization  
• Develop and maintain administrative processes that reduce redundancy and improve accuracy while achieving organizational objectives 
• Maintain an advanced degree of confidentiality along with excellent judgement discretion and a high degree of maturity/professionalism 
• Partner with HR Finance Legal and other teams on various initiatives  
• Apply judgment with full understanding of urgency and priorities of the business routinely needing to multi-task with little to no direction 

Qualifications :

Basic Qualifications: 

• 5 years of experience working at a senior and/or executive administrative level with at least 3 years at supporting the VP experience 

Preferred Qualifications: 

• Bachelors degree or relevant experience 
• Experience with project and budget management  
• Experience supporting multiple leaders of large teams 
• Advanced knowledge of MS Office (Outlook Word PowerPoint and Excel) and cloud-based applications (SharePoint) 
• Excellent communication teamwork and organizational skills 
• Ability to professionally interact with senior leaders and anticipate their needs. 
• Thrives in a fast-paced demanding environment 
• Ability to effectively manage time prioritize tasks and work within deadlines even if ambiguous environments. 
• Demonstrates a proactive attitude and a willingness to take on additional project work  
• Adapts to changes quickly and can learn adopt new technologies and be flexible with new systems tools and processes 
• Demonstrates ability to be proactive take initiative exercise good judgment discretion and confidentiality in all tasks 

Suggested Skills: 

• Organizational skills including calendar management task management and event planning  
• Communication skills including written and verbal communication with strong interpersonal skills 
• Problem solving with proactive and independent decision making 
• A drive to bring teams together and promote collaboration and positive team culture 
• Discretion with the ability to handle sensitive information with care 
• Detail-oriented with a strong sense of urgency and the ability to prioritize effectively 

The pay range for this role is $94000 to $154000. Actual compensation packages are based on several factors that are unique to each candidate including but not limited to skill set depth of experience certifications and specific work location. This may be different in other locations due to differences in the cost of labor.    

The total compensation package for this position may also include annual performance bonus stock benefits and/or other applicable incentive compensation plans. For more information visit Information :

Equal Opportunity Statement 

We seek candidates with a wide range of perspectives and backgrounds and we are proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race color religion creed gender national origin age disability veteran status marital status pregnancy sex gender expression or identity sexual orientation citizenship or any other legally protected class.

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Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:

• Documents in alternate formats or read aloud to you
• Having interviews in an accessible location
• Being accompanied by a service dog
• Having a sign language interpreter present for the interview

A request for an accommodation will be responded to within three business days. However non-disability related requests such as following up on an application will not receive a response.

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Pursuant to the San Francisco Fair Chance Ordinance LinkedIn will consider for employment qualified applicants with arrest and conviction records.

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No

Employment Type :

Full-time