Student Information Director

Position is open until filled.

• Prorated to start date.
• Addtl compensation for experience/education.

Full-time positions (30 hours/week) are eligible for benefits on the first of the month following their 60^thday of employment: The District Benefits are very competitive and include health dental vision and a life insurance policy. Supplemental policies through Aflac and LegalShield are also offered at an additional cost to the employee. You can view more information on benefit policies & costs on the benefits page atBenefits Page Link

TITLE: Student Information Director

EMPLOYMENT TERMS: 1.0 FTE; 12-Month position

SALARY CLASSIFICATION: Classified - Exempt

GENERAL STATEMENT of RESPONSIBILITIES:

The Student Information Director serves as the districts lead for managing maintaining and ensuring the integrity of all student data and reporting processes related to our SIS Synergy. This position oversees the operation of Synergy coordinates state and federal reporting requirements and ensures that all district sites follow consistent accurate and compliant data practices. The Student Information Director provides technical expertise leadership and training to registrars teachers administrators and support staff supporting both daily operations and long-term data management needs.

The role includes analyzing and validating complex data sets overseeing ADM/ADA reporting managing AzEDS submissions and producing required district state and federal reports. The Student Information Director supports master scheduling course data management grade and transcript processes and the annual rollover of student records. This position also establishes districtwide data standards resolves system issues and collaborates with internal and external partners to ensure compliance with all applicable policies regulations and audit requirements.

Through strong communication problem-solving and self-directed learning skills the Student Information Director leads efforts to improve data accuracy streamline processes and enhance the effective use of the student information system across the district. This position plays a critical role in supporting instructional decision-making operational efficiency and the overall accuracy and security of student information.

PRINCIPLE DUTIES:

• Maintain and administer the districts student information system (Synergy) providing technical support and guidance to all users.
• Assist and support the transition to the Educational Technology Consortium (ETC) for hosting services and work in partnership with ETC on an ongoing basis.
• Coordinate analyze and oversee ADM and ADA data for all district sites to ensure accuracy and compliance.
• Complete district-level reports for internal departments and external agencies including 40th/100th Day Reports enrollment reports annual audit documentation and other required submissions.
• Oversee training/support for teachers on attendance and grade book programs through teacher mentors.
• Assist in supporting various teacher leader positions in the training of teachers on attendance and gradebook processes in collaboration with the Gear Up Director
• Provide leadership direction and ongoing training to district Registrars to ensure consistent and accurate data practices
• Supervise train and assign tasks to the Student Information Technician.
• Assist guidance staff and administrators with student data issues including GPA class rank registration and other student information needs.
• Manage the annual new-year rollover process including compiling and creating new student files.
• Create maintain and distribute the district-wide course selection file.
• Support the development of each sites master schedule by providing accurate data and technical expertise.
• Create maintain and oversee student grade and course history reporting files and related processes.
• Establish and monitor data entry standards across high schools to ensure uniformity and protect the integrity of the districts student information system (Synergy).
• Serve as the districts AzEDS Coordinator overseeing all student program data submissions to the Arizona Department of Education (e.g. ELL Migrant ESS Title I).
• Ensure district-wide data processing procedures comply with state and federal requirements.
• Compile and submit the Civil Rights Data Collection (CRDC) report.
• Prepare and provide all required data and documentation for annual audits.
• Create assign and track all staff and user roles within Synergy to ensure appropriate access and security.
• Communicate grading timelines and related expectations to teachers and site administrators.
• Submit ADM information to ADE for all tuition-out students.
• Coordinate the collection and submission of Joint Technical Education District (JTED) data to Western Maricopa Education Center (West-MEC).
• Utilize the districts school management platform (Incident IQ) to manage and resolve all Synergy-related support tickets.
• Maintain punctual and regular attendance.
• Uphold confidentiality regarding students parents and staff information.
• Perform all responsibilities in an ethical professional and service-oriented manner.
• Performs other duties as assigned/required.

OCCUPATIONAL CONDITION:

Low risk - Work is routinely performed in indoor environments including exposure to noise and being on your feet for extended periods of time. May require standing in inclement weather including summer heat.

Physical Demands: The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The applicant for this position is required to:

• regularly required to sit talk and/or hear.
• Sit approximately 75% of the time
• Walk and stand approximately 20% of the time
• Kneeling/Stooping approximately 5% of the time
• Lift on a regular basis 30-50lbs
• Use hands to finger handle or feel objects tools and/or controls; and reach with hands and arms on a regular basis.
• Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.

The information contained in this position description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individuals holding this position and additional duties may be assigned.

QUALIFICATIONS:

• High School diploma or equivalent.
• Obtain and maintain a valid Department of Public Safety (DPS) Level 1 Identity Verified Prints (IVP) Fingerprint Clearance Card.
• Minimum of five (5) years experience working with student information systems in an Arizona educational setting is highly desirable.
• Demonstrated team leadership student data management and stakeholder coordination skills.
• Excellent communication skills (verbal written and presentation).
• Any equivalent combination of experience and education from which comparable knowledge skills and abilities have been achieved may be acceptable.
• The chosen person must be results oriented with a demonstrated ability to produce specific and measurable results.
• BS/BA degree in Accounting Business or related field preferred.

KNOWLEDGE AND SKILLS:

• Comprehensive knowledge of student information systems (preferably Synergy) including reporting requirements data structures and best practices for maintaining data accuracy and integrity.
• Training development and delivery experience. Preferably in an educational environment.
• Knowledge of applicable federal state and district policies rules and procedures related to student data enrollment program coding and compliance.
• Experience or willingness to design and deliver training for staff in both formal and informal educational environments that would include individual/groups of teachers registrars administrative assistants and administrators.
• Proficiency with data and productivity tools including Microsoft Office Excel and other applications used for reporting analysis and communication.
• Ability to analyze complex data sets identify discrepancies troubleshoot data issues and develop innovative solutions to ensure accurate reporting and system functionality.
• Strong interpersonal and communication skills to collaborate effectively with all district staff public vendors and external agencies.
• Ability to build and maintain positive working relationships with colleagues school staff parents and community members.
• Skill in managing multiple priorities meeting deadlines and maintaining accuracy in a fast paced detail-oriented environment.
• Technical proficiency in operating computers and a wide range of software applications including the ability to learn and navigate the districts school management platform (Incident IQ).
• Ability to lead coach and support staff including registrars and SIS technicians to ensure consistent and high-quality data practices across all sites.
• Demonstrates strong self-directed learning skills independently seeking out information resources and solutions aligned to organizational goals.
• Exhibits proactive inquiry and independent problem-solving investigating issues thoroughly without needing detailed instructions.
• Strong problem solving and critical thinking skills to address data challenges system issues and reporting requirements efficiently and effectively.

COMMITMENT & DEPENDABILITY:

• Willingness to be an integral member of a successful team.
• Dedication to provide the highest level of service.
• Adherence to policies and procedures.
• Resourceful and adaptable.

POSITION EXPECTATIONS:

Time Management: Must be able to prioritize tasks assigned by supervisor.

Stress Management: Periodic stress due to deadlines and multiple schedules.

Public Contact: Interact primarily with staff and the community.

EVALUATION PROCEDURE:

The evaluation is done by the Assistant Superintendent of Student Achievement.

SUPERVISION RECEIVED:

The Student Information Director reports directly to the Assistant Superintendent of Student Achievement.

Buckeye Union High School District does not discriminate on the basis of race color national origin sex age or here( to read the entire policy.

El Distrito Escolar de Buckeye Union High School no discrimina en base de raza color origen nacional sexo edad o clicaquí( leer toda la política.

Required Experience:

Director