Assistant Plant Records Coordinator PT

Job Purpose:

The overall purpose of this job is to support the goals and objectives of the Institute for Museum and Library Services FY23 Museums for America grant Databasing Developing and Disseminating the Living Collections of the Fort Worth Botanic Garden. This is a part time grant-funded appointment through August 2027 or after 1312 hours have been completed.

As the Assistant Plant Records Coordinator you will be responsible for inventory databasing transitioning to new collections database volunteer recruitment and training staff training data cleaning exhibition and interpretation.

Key Responsibilities:

Accountability:

1. Helping to monitor and enforce adherence to approved living collections and related policies and procedures.
2. Performing data entry and management of living collections database.
3. Assisting in the creation of procedures and formats for garden plant labels signs and nametags and performs label-making duties when required to maintain workflow.

People Management/Interactions

1. Assisting with organizing and overseeing volunteers.
2. Participating in special events/exhibits preparations operations and removal.

Communication

1. Assisting with audits and inventories of plant collections and reporting findings.
2. Reviewing plants on the ground to confirm identity and condition checking plant labels to assure all major accessions in the collection are properly entered and communicating needs.

Competencies: Knowledge and Skills required:

1. Experience or demonstrated ability to perform basic on-line and in situ research and prepare reports recommendations and other documents based on that research.
2. Data entry and data management skills; experience with plant collections databases preferred.
3. Advanced knowledge of various species of flowers trees shrubs and turf.
4. Advanced understanding of botanical naming conventions.
5. Knowledge of plant materials and of common references used to verify nomenclature.
6. Internal and external customer service skills with ability to maintain effective working relationships.
7. Organized with ability to prioritize work make decisions and complete projects efficiently.
8. Willingness and ability to travel as needed for research training plant moves etc.
9. Basic understanding of plant health and symptoms of stress/disease adequate to allow accurate ratings of plant condition during field audits.

Additional Job Requirements:

• Successfully pass a physical exam to assess whether the individual can perform the duties of the position with or without accommodation.
• Maintain a current Texas Drivers License and auto-related liability insurance.
• Walk over uneven surfaces use stairs bend squat and carry up to 20 pounds.
• Use of various types of vision including but not limited to close vision distance vision and color differentiation.
• Work outside during public exhibits/events in Texas climate conditions.
• Be adaptable and flexible to changing schedules including occasional weekends and evenings.
• Ability to support and participate in FWBG public exhibitions and events.
• Every FWBG employee is expected to possess and be willing to use a mobile device for timekeeping and business communications via calls/texts/emails/Teams messages.

Reasonable accommodation can be made to enable individuals with disabilities to perform the job.

To Apply

Thank you for your interest! Apply through this job site or visit FWBGs Careers Page at Apply online by answering screening questions and completing the application. Applicants who do not fully complete the application process will not be considered. Review of completed applications will begin immediately and continue until the position is filled.

Candidates invited to final interviews must provide three professional references and contact information to verify work history. The successful candidate will receive a written offer and be required to submit personal information for a criminal background check. The anticipated start date is April 13 2026 after the background check is successfully passed and requested information is submitted by the applicant.