Assistant Manager Estate Management

Responsibilities:

Workplace Health & Safety Security

• Assist in developing and maintaining policies procedures and risk management processes.
• Perform scheduled inspections and audits to ensure compliance with statutory requirements and internal standards.
• Manage and coordinate all incident reporting investigation and close-out with relevant stakeholders.
• Serve as the appointed Fire Safety Manager (FSM Role) and execute duties in compliance with the Fire Safety Act and CERT Regulations.
• Prepare and manage WHSE Committee meetings and working groups (e.g WHS Sustainability Emergency Preparedness).
• Support regulatory compliance relating to WHS Fire Safety environmental obligations and internal audit (e.g ISOs) requirements.

Sustainability Operations

• Lead the Universitys sustainability operations ensuring alignment with long-term estate development and regulatory requirements.
• Oversee utilities performance and key environmental indicators providing direction on improvement measures and long-term optimisation.
• Responsible for the timely preparation and quality assurance of the annual sustainability report (ensuring accuracy and data integrity).
• Serve as the primary Point of Contact (POC) for sustainability reporting at Committee-Level.
• Develop and deliver sustainability training to staff and students.
• Provide guidance and technical support to the team members and departments to ensure consistent application of sustainability requirements.

Operations (Coordination & Oversight)

• Coordinate operation-related activities to ensure offices and classrooms remain safe compliant and operational.
• Liaise with external service providers and vendors on routine servicing and workplace support matters.
• Monitor service delivery standards and ensure contractual requirements are met.
• Maintain records related to inspections vendor servicing and compliance documentation.

Others

• Prepare presentations for management meetings.
• Organize departmental records to ensure information is easily accessible.
• Support special projects and follow-up on instructions from the HOD

Criteria:

Qualifications

• Degree in in Workplace Safety & Health Environmental Studies Facilities Management or equivalent.
• Candidates with a degree in Business Administration or related disciplines may apply if they have demonstrated experience in project management sustainability or estate management.
• Certified as Fire Safety Manager.
• Certified as a Green Mark Accredited Professional will be an added advantage.
• Certified as ACLP will be an added advantage.

Relevant Experience

• At least 5 years of experience in workplace safety security facilities operations or compliance-focused roles.
• Knowledge of local WSH regulations and safety management frameworks (e.g. ISO standards).
• Knowledge of local Fire Safety regulations
• Proven leadership experience managing diverse teams.
• High level of initiative pro-activeness and independence.
• Excellent fact-finding problem-solving and analytical skills.
• Ability to multi-task and deliver results in a dynamic environment
• Ability to work under pressure adaptable to change and manage challenges
• Excellent presentation skills
• Excellent interpersonal and communication skills
• The internal title of the role is Assistant Manager Estate Management (Work Health Safety & Environment)

Closing date: 27 February 2026

Please send your application via thank you for your interest and regret we are only able to notify shortlisted candidates.

The Singapore campus of James Cook University (registered as James Cook University Pte Ltd in Singapore) is a wholly owned company of James Cook University Australia. The University offers Bachelor & Master Programs in Business Psychology Information Technology & Education at the Singapore campus of James Cook University.