Assistant Project Lead Documentation & Planning

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Assistant Project Manager - Planning & Documentation JLL Project & Development Services (PDS) Mumbai India

Experience Level: 4 Years

Background Required: Civil Engineering & Interior Design

Position Summary

We are seeking a detail-oriented Assistant Project Manager to join our Mumbai PDS team focusing on comprehensive project planning and documentation management. This role is ideal for a professional with dual expertise in civil engineering and interior design who can effectively bridge technical execution with project administration across commercial real estate developments.

Core Responsibilities

Planning & Scheduling Develop detailed project work breakdown structures critical path schedules and milestone tracking systems using MS Project and Primavera. Create and maintain resource allocation plans coordinating with multiple disciplines including MEP structural and interior design teams. Monitor project timelines against established baselines and prepare schedule variance reports for senior management review.

Documentation Management Establish and maintain comprehensive project documentation systems including drawing registers specification databases and compliance tracking matrices. Prepare technical submissions for regulatory approvals coordinate drawing revisions across design disciplines and ensure version control protocols are followed throughout project lifecycle.

Coordination & Communication Facilitate design coordination meetings between architects engineers and interior designers to resolve interface issues. Prepare detailed meeting minutes action item logs and progress reports for stakeholders. Support client presentations and design review sessions with technical documentation and visual aids.

Quality Assurance Conduct regular design reviews to ensure compliance with building codes client requirements and JLL quality standards. Coordinate with QA/QC teams during construction phases and maintain inspection reports and compliance certificates. Support preparation of project handover documentation including O&M manuals and warranty records.

Required Qualifications

Educational Background Bachelors degree in Civil Engineering with demonstrated knowledge of interior design principles or Interior Design degree with strong understanding of building systems and construction methods. Professional certifications or additional coursework bridging both disciplines will be highly valued.

Technical Skills Proficiency in AutoCAD Revit SketchUp and 3D modeling software for both architectural and interior applications. Advanced knowledge of MS Project Excel and project documentation software. Understanding of MEP systems integration structural coordination and interior fit-out processes.

Experience Requirements Minimum 4 years in project management roles within commercial real estate corporate interiors or mixed-use developments.

Professional Competencies Strong analytical skills with ability to interpret complex technical drawings and specifications across multiple disciplines. Excellent written and verbal communication in English and regional languages. Demonstrated ability to manage multiple projects simultaneously while maintaining attention to detail and meeting deadlines.

Growth Opportunities

This position offers direct exposure to JLLs diverse project portfolio including corporate offices retail developments and mixed-use complexes. You will work closely with senior project managers and have opportunities to lead specific work streams as you develop expertise. The role provides clear advancement paths within PDS Mumbais expanding operations.

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If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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