Facilities Administrator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

What this opportunity involves:

We are seeking a Facilities Administrator to join our clientin Melbourne!Youllplay a key role in theupkeepand management of the facilities ensuring a safe well-maintained and welcoming environment for employees and visitors.

Please note this role requires 100% on-sitepresencethe clients office is based in central Melbourne.

The hours are 8:30 am - 12:30 pm (4 hours) Monday to Friday.

Overview of the role:

• Work closely with the clients team to provide and maintain high quality presentation of the business premises and facilities

• Maintain a healthy and safe work environment for all staff and visitors to the office to prevent accidents and injuries in the workplace

• Be the key contact with building management on areas of concern regarding office premises

• For large internal meetings ensure the office environment is meeting ready oversee room set up including equipment catering deliveries & set up

• Manage day-to-day operations of utility areas kitchen and reception zones

• Ensure all meeting zones & common areas are clean tidy and meeting ready

• Oversee stationery and kitchen supplies and requirements

• Meet and greet office visitors in a professional manner ensure appropriate arrival registration process is completed and communicate to staff visitors have arrived

• Ensure security/safety processes are implemented and maintained in accordance with local legislation

• Be a local First Aid representative and ensure the First Aid teams qualifications are current

Sounds like you This is what we are looking for:

• Experience in administration/facilities/projects

• Able to provide short-term support with short notice

• Advanced Excel skills

• Proficient in Microsoft office suite

• Excellent communication organisation and interpersonal skills

• Goal-oriented with a focus on meeting performance targets

• Ability to work well in a team environment

What you can expect from us:

Youll join an entrepreneurial inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation we dont just accept that we are a place of many different people but we embrace it we celebrate it and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race gender age sexual orientation or disability and that is why for more than a decade we continue to rank among the Worlds Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates please apply following the link below quoting job reference number REQ483616.

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If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.