Administrative Services Officer 1

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

This recruitment is for an Administrative Services Officer 1 (ASO1) for the Indigent Defense Department. This position will provide direction to the agencys fiscal staff and oversee the agencys fiscal operations. Duties will include preparation and maintenance of comprehensive records related to budget accounting and fiscal operations. The ASO1 will oversee the review and maintenance of records of attorney claims for fees and review attorney claims for fees for compliance with Departmental guidelines policies and procedures.

Administrative Services Officers function as business managers for a department large division or major program area with responsibility for accounting budgeting and fiscal management. Additional responsibilities are varied and include planning organizing coordinating and supervising work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources; Information Technology; buildings and grounds maintenance; facilities management and construction; food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.

Bachelors degree from an accredited college or university in business administration accounting finance or related field and three years of professional experience including two years of responsibility for major business operations/functions such as grants administration contract and lease administration purchasing and warehouse operations human resources Information Technology or facilities maintenance and construction; and one year of experience formulating developing and analyzing program or agency budgets and/or conducting statistical/economic data collection analysis and research involving the application of advanced statistical mathematical and economic principles and research modeling; OR one year of experience as a Budget Analyst II or Economist II in Nevada State service performing duties as described above; OR two years of experience as a Management Analyst II in Nevada State service performing duties as described above; OR an equivalent combination of education and experience as described above.

Formulate develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.

Plan organize and oversee agency/program accounting functions; develop implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.

Work collaboratively with representatives of other State agencies federal and local jurisdictions regulatory agencies vendors contractors and others in the community to coordinate activities provide and obtain information resolve problems and represent the interests of management.

Analyze and resolve operating and fiscal management problems; prepare review and evaluate a variety of materials including financial reports budget status reports contracts leases and other documents in order to identify problems and trends develop solutions and advise management on alternative courses of action; research and interpret documentation related to assigned functions to determine applicable precedents regulations and/or administrative guidelines.

Oversee activities related to budget fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws regulations policies administrative guidelines and standards.

Oversee the preparation and maintenance of comprehensive records related to budget accounting fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and State regulations.

Identify plan and coordinate capital improvement projects; develop project specifications; evaluate bids; present and defend project proposals and status reports; and monitor construction and repair activities.

Plan organize and manage programs and activities in assigned areas of responsibility; develop and implement goals and objectives; review and evaluate outcomes and results; assess program effectiveness and propose enhancements to improve efficiency and effectiveness; develop innovative solutions to operational problems; train supervise and evaluate the performance of other personnel as assigned.

Perform related duties as assigned.

General knowledge of: budgeting principles and practices; accounting principles and practices.

Ability to: read and interpret financial documents such as statements budgets contracts and reports related to business processes; read interpret and apply rules regulations and statutes to determine and ensure compliance and provide direction to management and staff; write clear and concise policies procedures reports and justifications using correct English grammar vocabulary spelling and punctuation; communicate orally to instruct advise or persuade management staff and others regarding budget requests policy interpretation fiscal status and business operations; train supervise and evaluate the performance of assigned personnel; establish and maintain cooperative and effective working relationships with management staff vendors auditors and the public; research organize and analyze data related to budget fiscal management and business operations; operate a personal computer including spreadsheet database and word processing software; identify and resolve operating and fiscal management problems; analyze data and formulate logical conclusions and recommendations; exchange ideas information and opinions with others to define problems concerns and objectives related to budget finance administration and internal controls.

Skill in: mathematical calculations and computer applications sufficient to develop complex financial and statistical models prepare financial reports make fiscal projections and analyze fiscal data.

Recruiter Contact Information: Sonja Grass -

The State of Nevada is an equal opportunity employer dedicated to building diverse inclusive and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race color national origin religion or belief age disability sex sexual orientation gender identity or expression pregnancy domestic partnership genetic information (GINA) or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.