Bursar and Accounting Operations Coordinator
Share
Job Location:
Anaheim, CA - USA
Monthly Salary:
$ 30 - 40
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Position Summary
The Bursar and Accounting Operations Coordinator is responsible for overseeing student financial services while supporting the effective day-to-day operation of the institutions accounting function. Reporting to the Chief Financial Officer (CFO) this role combines student-accounts management with accounting responsibilities and operational oversight.
This position serves as the primary lead for student billing collections payments refunds and third-party invoicing while also contributing to general accounting activities such as reconciliations reporting support internal controls and audit preparation. The Bursar and Accounting Operations Coordinator plays a key role in ensuring accuracy compliance and consistency across financial processes and works closely with the Finance and Financial Aid teams to support institutional operations and student success.
The role requires strong technical accounting skills a thorough understanding of student finance processes sound judgment and the ability to monitor workflows identify issues and recommend operational improvements.
Responsibilities
- Monitor and support daily accounting operations including accounts receivable accounts payable general ledger activity payroll coordination and cash management.
- Perform and review complex accounting transactions reconciliations schedules and journal entries to ensure accuracy and completeness.
- Oversee student accounts activity including billing invoicing collections payment plans refunds and third-party billing (e.g. VA and other sponsors).
- Ensure institutional charges adjustments withdrawals refunds and completion-related account activity are processed accurately and in accordance with institutional policies.
- Work closely with the Financial Aid office to ensure timely application reconciliation and resolution of financial aid funding and credit balances.
- Serve as an escalation point for complex student-account or accounting issues requiring advanced analysis or judgment.
- Ensure compliance with applicable accounting standards institutional policies and external regulatory requirements including Title IVrelated financial processes.
- Support internal and external audits by preparing documentation reconciliations schedules and responses to auditor inquiries.
- Assist with monthly quarterly and year-end close processes and the preparation of financial reports for management and leadership.
- Identify inefficiencies in accounting workflows and recommend improvements to processes systems and procedures.
- Provide guidance review and support to accounting staff and assist with training on accounting principles systems and best practices.
- Serve as a backup for key accounting functions to ensure continuity of operations.
- Perform other related duties as assigned by the CFO.
Qualifications
- Associate degree in Accounting Finance or a closely related field. Bachelors preferred.
- Minimum of 46 years of progressively responsible accounting experience preferably in higher education.
- Strong knowledge of accounting principles reconciliations and financial reporting.
- Demonstrated experience with student accounts receivables billing and collections preferably also with Student Federal Aid programs.
- Proficiency with accounting systems (e.g. QuickBooks Online or similar).
- Advanced proficiency with Excel or Google Sheets.
- Excellent analytical organizational and problem-solving skills.
- Strong written and verbal communication skills.
- High level of professionalism integrity and attention to detail.
Nature of Work
This is a full-time salaried on-campus position. The standard work schedule is 40 hours per week typically Monday through Friday. This position is not remote or virtual.
Benefits Summary
- Paid Sick Leave: 40 hours of paid sick leave for each calendar year
- Paid Vacation: 40 hours of paid vacation for the first year of employment followed by 80 hours of paid vacation for the second year of employment onward. Vacation hours are accrued each term following the 90 day introductory period.
- Paid Holidays: Total of 8 paid holidays throughout the calendar year eligible after the 90 day introductory period.
- Health Insurance: The school offers both PPO and HMO insurance plans where up to $400 of the monthly insurance premium is covered by the school.
- 401(k): Following the first year of employment and 1000 hours of services employees may participate in the schools 401(k) plan.
Required Experience:
IC
Key Skills
- Account Payable
- Invoicing
- Journal Entry
- Data Entry
- Accounting & Finance
- Tax Returns
- QuickBooks
- General Ledger Accounting
- Microsoft Excel
- Reporting
- Payroll
- Financial statement
- Account Receivable
- ACCA
- CPA
About Company
Summary The Admissions Advisor is a member of the Admissions Team whose primary responsibility is to manage the admissions life cycle for all the schools’ applicants from their initial inquiry to their new student orientation. The Admissions Advisor serves as the first point of contac ... View more
