Lead Executive Assistant

Were looking for an exceptional Lead Executive Assistant to partner with our CEO and play a pivotal role at the heart of our organisation. This isnt just about managing diaries; its about creating clarity from complexity driving seamless executive operations and elevating the impact of our leadership team.

As Lead EA youll be a trusted advisor and the driving force behind our high-performing EA community. Your work will directly enable strategic focus operational excellence and a first-class experience for colleagues partners and stakeholders.

Why this role matters

• Strategic impact: Youll ensure the CEO can focus on what matters most by providing proactive high-level support.
• Organisational excellence: By coordinating the EA function and standardising best practice youll strengthen effectiveness across the business.
• Operational leadership: From internal events to office operations youll create structure consistency and outstanding experiences.
• Future growth: Youll help build a scalable resilient support model that evolves with our ambitions.

Duties will include:

Executive Support to the CEO (High Complexity)

• Provide full proactive diary and inbox management for the CEO ensuring time is optimised and priorities are met.
• Act as primary point of contact and gatekeeper for the CEO triaging queries and delegating whereappropriate.
• Prepare meeting packs speaking notes briefings and follow-up documentation.
• Coordinate internal and external engagements including high-level stakeholder meetings board interactions and media or partner engagements.
• Draft and edit correspondence presentations and internal communications on behalf of the CEO.
• Support the CEO with forward planning prioritisation and decision-making prompts.
• Track actions risks and dependencies arising from CEO meetings and ensuretimelyprogress.

Leadership of the EA Function

• Although not managing direct reports the Lead EA is expected to provide day-to-day coordination support and guidance to the EA team to ensure balanced workloads and consistent service.

Events Coordination Oversight

• Oversee internal events from concept to delivery ensuring logistical excellence and high-quality attendee experience.

Office Management Oversight

• Oversee office management operations in partnership with EAs and any third-party providers.
• Lead continuous improvements to office systems ensuring efficiency safety and a positive working environment.

Technical or Role-Specific Skills:

• Advanced diary and inbox management for senior executives in complex environments
• Strong document preparation skills (briefings presentations agendas minutes)
• Excellent event planning and coordination capabilities
• Understanding of office management processes and operational workflows
• Ability to create templates processes and standardised practices
• Highproficiencyin Microsoft Officeanddigital collaboration tools
• Strong written and verbal communication skills
• Effective stakeholder management including handling confidential or sensitive information
• Proven ability to oversee and support a team of EAs balancing priorities and workload
• Strong planning organisation and time-management capabilities
• Industry or domain knowledge is a bonus

Personal Attributes:

• Highly proactive with strong initiative and anticipation of needs
• Calm resilient and composed under pressure or in fast-changing situations
• Exceptional attention to detail and quality
• Professional diplomatic and discreet in all interactions
• Strong emotional intelligence and ability to build trusted relationships
• Collaborative and supportive team player able to influence without authority
• Solutions-focused mindset with the ability to navigate ambiguity
• Confident decision-maker with sound judgement
• Positive adaptable and committed to continuous improvement
• Representsthe CEO and organisation with credibility and integrity

• Salary from 53000.
• Generous Pension Scheme We invest in your future with employer contributions of up to 12%.
• 30 Days Holiday Bank Holidays Enjoy a generous holiday allowance with the flexibility to take bank holidays when it suits you.
• Enhanced Parental Leave Supporting you during lifes biggest moments.
• Cycle to Work Scheme Save 25-39% on a new bike and accessories through salary sacrifice.
• Home & Tech Savings Get up to 8% off on IKEA and Currys products spreading the cost over 12 months through salary sacrifice.
• 1000 Employee Referral Bonus Know someone amazing Get rewarded for bringing them on board!
• Wellbeing Support Access to Mental Health First Aiders plus 24/7 online GP services and an Employee Assistance Programme for you and your family.
• A Great Place to Work We have a lovely Central London office in Holborn and offer flexible and remote working arrangements.

Join us - letsprevent disease together.

Closing date 8th February.

At Our Future Health we recognise the importance of having a diverse workforce and ensuring that all candidates regardless of their background have equitable access to our application process. We proactively encourage applicants who identify as having a disability neurodiversity or long-term health conditions to let us know if they require any reasonable adjustments as part of their application process.

If you do require any reasonable adjustments please email us at

Required Experience:

IC