Administrative Officer

The position is within the Neurology Service Line at the Greater Los Angeles VA one of the largest and most complex in Veterans Health Administration. The service provides clinical services at three sites: West Los Angeles Sepulveda and Los Angeles Ambulatory Care Center. The service has national or regional centers of excellence in epilepsy movement disorders headache multiple sclerosis and ALS; it is a primary stroke center. The service has multiple active VA NIH and foundation research grants. The service trains medical students residents and fellows with many hybrid training programs with David Geffen School of Medicine at UCLA. Our neurology service is committed to finding team members who believe in and demonstrate ICARE values and contribute to a supportive and high-performance culture.

Duties include but are not limited to:

• Performs budget administration functions.
• Monitors reviews and checks requests for allotment of funds from approved operation budgets.
• The incumbent utilizes knowledge of financial management policies guidelines and best practices to provide overall budgeting and financial management for the service.
• Incumbent independently prepares and maintains the annual budget plan for all service control points.
• Through analysis of program goals priorities current resources and program data the incumbent makes recommendations regarding the need for additional budgetary resources contracts and equipment.
• Responsible for coordinating and facilitating the function of all services clinical and administrative which interface with the service.
• The incumbent serves as the primary point of contact (POC) to these services and makes decisions regarding programs and projects as they relate to these areas.
• Plans develops and executes assigned clinical service administrative management program needs.
• Oversees a variety of functions that includes incoming/outgoing correspondence records management publications/forms management administrative standard operating procedures administrative internal controls and organizational files management.
• Assures that internal systems and procedures for carrying out the clinical service organizations administrative functions meet the requirements of balancing costs benefits productivity and effectiveness.
• Serves as Action Officer between the Human Resource Management Office and the organization pertaining to all aspects of personnel management reorganization/realignment organization structuring position management and manpower utilization.
• Analyzes mission management objectives and organizational goals to determine current and projected personnel needs and potential placement issues.
• Provides advice and assistance to management in such areas as; recruitment initiatives to replace loss of skilled employees recruitment and hire lag problems mission or workload expansion change or decrease merit promotion requirements/procedures requirements and procedures to determine employee placements and to effect a variety of placement actions such as reassignments reduction-in-force realignments non-competitive promotions and details.
• Conducts a variety of administrative information flow studies administrative work processes reviews procedural reviews improvement studies etc. to provide management with recommendations for insuring optimum utilization of available resources.
• Manages the organization Training program assuring all employees are in full compliance with all mandatory training requirements.
• Serves in the capacity of Contracting Officer Representative (COR).
• Develops initial acquisition documents; writes and defends the requests for funds and conducts all aspects of the contracting process from beginning to end; including market research statements of work (SOW).
• The incumbent draws upon knowledge of contracting and acquisition procedures to draft and/or review contract proposals and agreements to assure accurate budgetary personnel and administrative arrangements.
• Provides advice to management and staff on contracting and procurement policies and issues.
• Functions in the capacity of Agency Government Purchase Card (GPC) holder.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Qualifications

To qualify for this position applicants must meet all requirements by the closing date of this announcement 02/09/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Experience with administrative and monitoring of administrative support staff; Experience with budget formulation justification and execution financial management and financial reporting; Internal and External department liaison; Complaint resolution; Budget/Financial Management; Employee leave management; Experience with Organizational Chart management; Enforces all policies and regulatory guidance; Development of employee training needs; Records Management; Maintains administrative systems; Experience with distributing work assignments to subordinate staff; Experience as a Contracting Officer Representative.

• Administration and Management
• Financial Management
• Manages and Organizes Information
• Managing Human Resources