Administrative Assistant

Job Summary:

The Administrative Assistant will be responsible for day-to-day administrative and operational activities for the Americas region helping ensure business operations run smoothly and efficiently. This role partners with key stakeholders to coordinate administrative processes support operational needs and assist with maintaining compliance with local regulations and company standards.

What Youll Do:

• Support the day-to-day administrative and operational needs of the Americas region helping ensure business activities run smoothly and efficiently.
• Assist with ensuring the company meets all applicable local state and federal legal tax and regulatory requirements by coordinating documentation deadlines and required filings with internal teams and external partners.
• Monitor track and help manage required business licenses registrations and permits to ensure continued compliance and uninterrupted operations.
• Receive open scan distribute and track incoming mail and packages.
• Provide ongoing administrative and operational support to the Executive team People & Culture and Finance including coordination of company equipment documentation and follow-up on key operational items.
• Serve as a point of contact for internal stakeholders to help resolve cross-departmental administrative or operational issues and ensure timely follow-through.
• Maintain strong working relationships with vendors suppliers and service providers assisting with coordination documentation and issue resolution as needed.
• Collect organize and analyze basic operational and administrative data to prepare simple reports summaries and trackers to support decision-making.
• Ensure compliance with local laws regulations and company policies.
• Represent the company in routine administrative meetings and communications with external partners vendors and service providers as needed.
• Proactively identify opportunities to improve administrative processes reduce inefficiencies and strengthen operational consistency.

Qualifications :

What Youll Bring (knowledge skills and abilities):

• Proven experience in administrative operations or executive support roles in a fast-paced environment supporting multiple teams.
• Proficiency in Microsoft Office Suite (e.g. Word Excel PowerPoint Outlook) with the ability to use these tools effectively for reporting documentation presentations scheduling and day-to-day operations.
• Excellent organizational and problem-solving skills with the ability to manage multiple tasks and competing deadlines in a fast-paced environment.
• High attention to detail and accuracy.
• Clear and professional written and verbal communication skills with the ability to interact effectively with diverse employees candidates vendors and leadership.
• Demonstrated ability to handle sensitive and confidential information with discretion and sound judgment.
• Proficiency with Microsoft Word Excel and Outlook and comfort learning new systems and tools.
• Ability to learn quickly apply new information and work independently with minimal supervision.
• Willingness to work onsite in the Atlanta office a minimum of two days per week with flexibility to be onsite more frequently as business needs require.
• A collaborative service-oriented mindset with strong interpersonal skills and a focus on achieving operational excellence.
• Proficiency in preparing clear concise reports summaries and documentation for internal stakeholders.

Success Factors (Core Competencies):

• Organizational Effectiveness and Time Management
• Attention to Detail and Accuracy
• Professional Communication and Interpersonal Skills
• Independent Execution and Adaptability
• Service Orientation and Cross-Functional Collaboration

Additional Information :

Shiji US Inc does not discriminate in employment opportunities or practices on the basis of race color religion sex national origin age disability marital status ancestry genetic information veteran status personal appearance sexual orientation gender identity or expression family responsibilities political affiliation and matriculation or any other characteristic protected by law. Employment decisions at Shiji US Inc are based on merit qualifications and abilities. Shiji US Inc is also committed to providing reasonable accommodation for qualified individuals with disabilities in our job application process.  If you need assistance or accommodation due to a disability you may contact us at

Remote Work :

No

Employment Type :

Full-time