Human Resources Specialist II, Civil Rights

About CDOT

CDOT employees make a difference by providing freedom connection and experience to the traveling public while also keeping them safe. The State of Colorado offers competitive medical dental and vision insurance life and disability insurance and flexible spending and health savings accounts. Visit theState of Colorado benefitsfor details current premium rates and a summary video about benefits. The state also offers PERA retirement great optional PERA plans such as 401K a generous paid time off package of annual sick holiday and other leave strong career growth tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling wellness credit union membership and employee discount program. VisitCDOT Benefitsfor details. Some positions may qualify forPublic Service Loan Forgiveness.

CDOT for All

CDOTs strength is our people and our commitment to our people is to shape support and sustain the employee experience and ultimately create a supportive workplace where everyone regardless of gender race ethnicity religion national origin age sexual orientation gender identity citizenship status education disability socio-economic status or any other identity has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

About the Work Unit

This position is located in the Civil Rights Office for the Colorado Department of Transportation (CDOT) in the Region 1 Denver office. This work unit is responsible for the planning development execution and enforcement of multiple major programs: Title VI and VII of the Civil Rights Act of 1964 the Colorado Anti-Discrimination Act (CADA) the Americans with Disabilities Act as Amended (ADAAA) Disadvantaged Business Enterprises (DBE) program as described by 49 CFR 23 regulations and sanctions associated with Davis-Bacon wages/benefits compliance On-the-Job (OJT) Training and Anti-Discrimination programs Equal Employment Opportunity/Affirmative Action (EEO/AA) statutes and other US Department of Transportation requirements for External and Internal Civil Rights Programs. Compliance with these laws is a requirement for CDOT to receive funding from the federal government. The unit administers manages and directs the Region on Civil Rights Program Areas across organizational boundaries in all decisions that affect external stakeholders local entities and internal personnel. The Regional Civil Rights Office analyzes and evaluates novel scenarios on a daily basis to ensure compliance with complex federal law jurisdictional case law regulations state personnel system rules as well as departmental policies and procedures.

Your duties and responsibilities will include but are not limited to the following

• Provide guidance and technical assistance to ensure personnel rules are followed;
• Receive complaints from CDOT employees including potential discrimination workplace issues harassment and disparate treatment;
• Ensures consistent application of all laws rules and policies across CDOT (e.g. Title VII ADA State Personnel Rules etc.);
• Maintain current knowledge on all employment-related laws rules regulations policies and procedures;
• As Regional FMLA/ WC Liaison tracks and provides guidance on completion of required paperwork leave usage and time keeping.
• Liaison with Appointing Authorities to coordinate information-sharing for effective FML case management while ensuring compliance with confidentiality and medical privacy requirements.
• Perform timekeeping duties to help employees manage their leave.
• Coordinate with the Civil Rights Manager to monitor low and exhausted leave balances and facilitate timely referrals for ADA review supporting regulatory compliance and employee rights.
• Perform intake of complaints from supervisors and employees concerning but not limited to performance and conduct issues rules violations such as allegations of workplace violence discrimination harassment retaliation anonymous complaints from employee hotline and whistleblower complaints;
• Conduct investigations in response to charges under Title VII of the Civil Rights Act includinggathering information interviewing witnesses preparing complex investigative reports and making determinations;
• Collect and track information for federal reporting;
• Conduct mediation/ facilitate dispute resolution internally and externally; advise employees on rights processes and applicable procedures;
• Provide guidance to employees on career development and enrichment; strategize develop and manage programs that assist employees in career progression training opportunities and retention;
• Attend 6-10 meetings as a representative of appointing authorities and review letters of decision corrective and disciplinary actions;
• Prepare position statements in response to claims filed with the Colorado Civil Rights Division and/or the EEOC;
• Coordinate requests for records under the Colorado Open Records Act (CORA) in compliance with state statutes rules policies and procedures regarding the dissemination of records and files;
• Other job duties as assigned.

• Primarily 8:00 am 5:00 pm work hours Monday-Friday
• Hybrid work schedule
• Approximately 20% spent in the field 80% spent in the office
• Travel required during work hours throughout regional work locations.
• Required to operate CDOT vehicles

Minimum Qualifications

Experience Only:

• At least five (5) years of human resources experiencewith a primary focus on interpreting and administering a combination of the following human resources programs: labor/employment laws (e.g. Fair Labor Standards Act Family Medical Leave Act Workers compensation) compensation selection employee relations and/or performance development/management.

OR

Education and Experience:

• A combination of relevant education and experience equal to at least five (5) years.

  • Education from an accredited college or university with coursework in Human Resource Management Industrial/Organizational Psychology Psychology Sociology Public Administration/Service Social Work or another field of study related to the duties of this position will be considered.

  • Experiencewith a primary focus on interpreting and administering a combination of the following human resources programs: labor/employment laws (e.g. Fair Labor Standards Act Family Medical Leave Act Workers compensation) selection employee relations and/or performance development/management will be considered.

Please Note:The required experience must be substantiated within the work experience section of your application. See Resume statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your addition part-time work will be prorated.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace criminal records check public court records check educational records and driving records checks. More information in the supplemental information section.

Preferred Qualifications

Theexceptional applicantwillpossess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section.

• Years of State service experience related to the duties of this position.

• Highest work/personal ethics and integrity.

• Experience conducting training.

• Experience coordinating and completing projects including developing reporting metrics.

• Knowledge and experience with the rules of Colorados Personnel System.

• Knowledge and experience with workplace state and federal rules laws and regulations (e.g. Title VII FMLA ADA FLSA USERRA affirmative action employee leave sexual harassment State Personnel Rules etc.).

• Familiarity with and experience applying laws regulations and best practices applicable to hiring and recruitment.

• Human Resources Certification.

• Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems.

• Proficient with Microsoft Office Suite (Word Excel SharePoint) Google Apps (Drive Docs Sheets Forms) and the ability to quickly learn new software systems.

• Ability to research interpret and apply policies procedures and regulations. Ability to provide guidance to organizational stakeholders.

• Ability to work under tight deadlines and be adaptable to changing assignments.

• Exceptional written and oral communication skills.

• Effective analytic thinking organization and problem-solving skills. Strong attention to detail and accuracy.

• Proactive and independent with the ability to take initiative.

• Excellent interpersonal and relationship building skills at all levels within an organization.

• Excellent reasoning investigative analytical and problem-solving ability;

• Ability to work effectively in both independent and team situations.

• Strong attention to technical detail and accuracy;

• Effective time management and organization skills.

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.

5. If you are using education to qualify a copy of your official or unofficial transcript showing completed coursework and credit hours that your degree has been conferred (if applicable) and the name of your school or your NACES accreditation. Please submit this as an attachment to your online application.

6. If you are a veteran a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age date of birth or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.

Notifications:

All correspondence regarding your status in the selection/examination process will be viaemail. Include your current workingemailaddress on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up youremailto accept messages from and addresses. It is your responsibility to ensure that youremailwill accept these notices and/or review your junk mail and spam filteredemail.Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorados website.

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part or all of thecomparative analysis for this position may be a structured application review which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• Be sure your application materials specifically address your qualifications experience work products and accomplishments as they relate to the Major Duties Minimum Qualifications and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

1. A top group up to six candidates will be invited to schedule an interview with the hiring manager.

Transfer Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer non-disciplinary demotion or reinstatement to this vacancy you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process Human Resources will confirm your eligibility to be appointed as a transfer non-disciplinary demotion or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicants authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or the event that a screening returns information that the applicant believes is not accurate he or she will have an opportunity to dispute the information with Accurate.

Accurate a consumer reporting agency will obtain the report for CDOT. Further information regarding Accurate including its privacy policy may be found online at. Accurate is located at 200 Spectrum Center Drive Suite 1100 Irvine CA 92618.

The report may contain information bearing on the applicants character general reputation personal characteristics and mode of living. The information that may be included in the report includessocial security number trace criminal records check public court records checks educational records and driving records checks. CDOTwill only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right upon written request made within a reasonable time after receipt of a notice to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action. For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board go to; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.

ADAAAAccommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing or participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Priya Kumar at

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency who were disciplinarily terminated or resigned in lieu of termination must disclose this information on his/her application.

PK (SAP #/PCR #64469)