Duplicating Eqpt Operator- Mail
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1 Vacancy
Job Summary
Summary
This position serves as Duplicating Equipment Operator- Mail within Logistics Service located at the Eastern Oklahoma Veterans Affairs Healthcare System Facility in Tulsa OK. As a Duplicating Equipment Operator you will perform duties in mailroom that include mail duties and all duplicating/reproduction equipment operations for the facility. The incumbent will submit reports to management coordinate workflow and provides needed training to ensure successful daily work center operations.
***THIS IS NOT A VIRTUAL POSITION YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***
Duties will include but may not be limited to the following:
- Receives of all facility mail from external sources
- Receipting and handling hazardous and/or perishable materials urgent and sensitive documents which require a signature;
- Prepares outgoing mail for processing and sorting into accounting groups subgroups by class of service and further sorting by machine.
- Distribution of daily mailings which includes receipt separation and redistribution within the facility or external deliveries within time frame appropriate to the time sensitivity of the mail piece.
- Sort mail for internal distribution.
- Retrieve and follow procedures for mail requiring delivery
- Performs special messenger deliveries
- Analyze mail not addressed and review to determine the intended recipient. This may require control and/or date stamping.
- Assesses all outgoing mail for proper and complete addressing proper labeling and packaging.
- Process labels for various outgoing packages
- Prepares and monitors daily weekly and monthly workload reports from automated mail processing equipment and productivity statistics.
- Reviews and approves for billings from external offices processing mail at the facility expense for payment
- Logs mail piece identification and date/time mail piece were received or identified through mail analysis.
- Provides education to facility employees on acceptability of mail pieces classes of mail special mail services and proper addressing and packaging.
- Operates and maintains the Central Reproduction Unit
- Performs routine maintenance on machine
- Reviews reproduction requests
- Determines the most cost-effective method for duplication of originals within guidelines of management
- Maintains the supply of inventory
Work Schedule: Monday-Friday Full Time 8:00am - 4:30pm
Critical Skills Incentive: Not approved
Recruitment & Relocation Incentives: Not authorized
Conditions of employment
- You must be a U.S. Citizen to apply for this job
- Selective Service Registration is required for males born after 12/31/1959
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Qualifications
Drivers License Requirement:
Incumbent must possess a current valid state-issued drivers license for this position. (Please do not submit a copy of your license with your application package. You will be required to show your valid drivers license at the time of your interview.)
AND
GS-04 GENERAL EXPERIENCE:
One (1) full year of specialized experience equivalent to the GS-4 level in the Federal service that equipped you with the progressively responsible clerical office or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position being filled.
-OR-
GS-04 EDUCATION SUBSTITUTION:(TRANSCRIPTS REQUIRED)
Successfully completed 2 years above high school in any field for which high school graduation or the equivalent is the normal prerequisite. This education was obtained in an accredited business secretarial or technical school junior college college or university. One year of full-time academic study is defined as 30 semester hours 45 quarter hours or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business secretarial or technical school.
-OR-
GS-04 COMBINATION OF EXPERIENCE/EDUCATION: (TRANSCRIPTS REQUIRED) Possess an equivalent combination of specialized experience and post high school education as described above that demonstrates my ability to perform the duties of this position. For the GS-04 only education in excess of 30 semester hours (1 year) is creditable. One year of full-time academic study is defined as 30 semester hours 45 quarter hours or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business secretarial or technical school.
You will be rated on the following Competencies as part of the assessment questionnaire for this position:
- Customer Service (Clerical/Technical)
- Operating Systems
- Operations Support
- Technical Competence
IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.
Physical Requirements: The work involves extended periods of standing and walking lifting items (occasionally weighing as much as 60 pounds) bending stooping and pushing carts. May need to utilize a pallet jack to move palletized copy paper and bulk materials.
For more information on these qualification standards please visit the United States Office of Personnel Managements website at
Education
IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges universities schools or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information visit: Recognition of Foreign Qualifications International Affairs Office ().
Additional information
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need an alternate method to submit documents please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act the Department of Veterans Affairs prohibits requesting an applicants criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process visit Human Resources and Administration/Operations Security and Preparedness (HRA/OSP) at The Fair Chance Act.
Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Key Skills
- Archival Standards
- Typing
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- Windows
- Office Experience
- 10 Key Calculator
- OSHA
- Microsoft Excel
- Filing
