Office Automation Assistant

Overview of the United States Attorneys Office - District of New Mexico

With a talented workforce of over 100000 people the mission of the Department of Justice is to uphold the rule of law keep our country safe and protect civil rights. You will be part of a dedicated team helping to enforce Federal criminal and civil laws that protect life liberty and the property of citizens. The U.S. Attorneys Office (USAO) for the District of New Mexico is one of 94 USAOs in the nation. But our office is unique. New Mexico is home to 23 tribes and pueblos 4 military bases and 2 national labs. New Mexico is the fifth biggest state of the union in size shares a border with Mexico and is a major international and economic corridor. The USAO is primarily responsible for prosecuting federal crime occurring in the District of New Mexico. The USAO partners with tribal state county city and foreign governments to ensure our communities are safe and prosperous.

The mission of the U.S. Attorneys Office for the District of New Mexico is to uphold the rule of law keep New Mexico and the nation safe and to protect civil rights. The Office earns the public trust by following the facts wherever they lead without fear or favor. The Office adheres to the highest standards of excellence and ethical behavior interested not in winning cases but in ensuring justice is done.

If selected you will serve as an Office Automation Assistant providing a variety of clerical and administrative support to one or more professionals. Typical work assignments will include:

• Developing and implementing a variety of applications for office automation software;
• Producing a variety of written documents utilizing varied and advanced functions in each of the several types of office automation software;
• Developing applications to utilize database or spreadsheet software to store manipulate sort and report statistical and other information;
• Providing variety of ancillary office support functions;
• Organizing and maintaining office files;
• Greeting office visitors and based upon the nature of their business issuing visitor badges directing them to the appropriate office or individual; and
• Answering the telephone and providing factual information to callers as requested.

Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint credit and tax checks and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service if applicable.
• If selected you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

GS-5: To be eligible at the GS-5 level you must have at least one year of specialized experience equivalent to the GS-4 level in Federal service as defined below; or four years of education above the high school level; or a combination of both specialized experience and education as explained below.

Specialized experience is defined as: experience providing general office clerical support to one or more personnel; drafting a variety of written documents utilizing software to create and edit electronic documents; organizing and maintaining files; answering multi-line telephone system; and providing factual information to callers.

Combining Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e. beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

To be qualified you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP): The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: Transition Assistance Plan (CTAP): The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration you may receive selection priority if: 1) this vacancy is within your CTAP eligibility 2) you apply under the instructions in this announcement and 3) you are found well-qualified for this vacancy. To be well qualified you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at Employment Opportunity Act (VEOA) -VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA you must submit a copy of the Member Copy 4 of your DD-214 in addition to any other required documents listed on this announcement.

Special Employment Consideration - Persons with disabilities veterans with a compensable service-connected disability of 30% or more certain other veterans spouses of certain members of the armed forces and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information click on the links provided below . You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.
Noncompetitive Appointment Authorities Links:
All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria see
OR
Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at All documentation must be in English or include an English translation.

Additional information

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.