Marketing Coordinator Events and Social Media (12month contract)

This position is temporary  for a 12month contract.

The Marketing  Coordinator Events & Social Media is responsible for supporting the planning coordination and execution of events across Ontario and Corporate operations. This role combines marketing support administrative coordination onsite event management and other special projects as assigned. The Coordinator ensures brand consistency supports internal teams manages logistics and contributes to CIMAs overall visibility and engagement through both in-person events and digital platforms.

Key Responsibilities

Marketing & Communications

• Develop update and maintain event-related marketing materials.
• Prepare talking points speaker notes and presentation content as required.
• Write and publish digital content including blog posts and social media updates.
• Ensure branding standards and templates are applied consistently
• Coordinate print-ready materials and liaise with internal/external printers.

Event Logistics & Coordination

• Manage event registrations attendee lists and dietary requirements.
• Coordinate booth reservations AV needs catering parking and facility access.
• Ensure compliance with insurance fire safety and venue regulations.
• Process payments invoices sponsorship fees and swag orders.
• Track event budgets expenses and documentation.

Onsite Event Support

• Serve as primary onsite contact during events.
• Assist with booth setup teardown rentals and troubleshooting.
• Coordinate staff schedules and provide guidance during event activities.
• Ensure brand visibility and compliance throughout the event.

Sponsorship Coordination

• Act as a point of contact for all Ontario sponsorship-related activities.
• Coordinate logos ads acknowledgments and sponsor deliverables.
• Support speaking engagements introductions and event participation.
• Maintain updated directories and marketing assets tied to sponsorships.

Reporting & Administrative Support

• Maintain the Master Events Tracker and key planning documents.
• Prepare monthly and yearly summaries of regional activities.
• Update bios headshots designations and templates.
• Organize post-event debriefs feedback collection and lessons learned.

Qualifications :

• Diploma or degree in Marketing Communications Event Management or a related field (or equivalent experience).
• Requires a minimum of 4 years of proven on-the-ground experience in event management/coordination and marketing support with demonstrated experience attending and supporting high-profile events and trade shows.
• Proven experience with social media platforms and content creation adhering to established corporate branding standards and governance with a clear focus on organizational representation
• Travel to event locations across Ontario and on occasion to other provinces may be required.
• Ability to support onsite setup coordination and teardown: given the nature of the position the person may be required to lift and handle materials including during the setup of event booth.

Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work collaboratively across multiple departments.
• Comfortable working onsite at events including occasional evenings or weekends.
• Comfortable working with Microsoft Office Microsoft Dynamics PowerPoint Adobe tools and digital platforms like QR codes online forms etc.
• Vendor management experience is an asset.
• Sales and CRM experience is an asset

Additional Information :

At CIMA we recognize the richness and diversity of each individuals experience. Compensation for this role is therefore based on the candidates experience skills and qualifications while maintaining internal equity. The level and associated salary may vary depending on the candidates profile.

CIMA uses an applicant tracking system that includes an automated match score feature. However this score is not used to screen assess or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socio-economic status or background etc.).

In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA advantage - CIMA.

Remote Work :

No

Employment Type :

Full-time