Records and Information Management Specialist

If selected you will serve as a Records and Information Management Specialist for the Criminal Division of the United States Attorneys Office (USAO) for the Western District of Washington. You will provide extensive data entry and analytical and program management work to ensure all USAO records and information are created maintained and disposed of in accordance with Federal Executive Office for United States Attorneys (EOUSA) and Department of Justice (DOJ) guidelines. At the full performance level duties will include:

• Identifying Federal records pursuant to the Federal Records Act (44 U.S.C. 3301) and maintaining records in accordance to prescribed DOJ EOUSA and USAO policies and procedures;
• Studying the types of records use location and classification to develop efficient and effective records management controls;
• Developing or requesting new or modified reports and internal processing procedures to meet changes in USAO needs or to improve docketing efficiency and effectiveness;
• Responding to inquiries on case status from client agencies and USAO staff and retrieving information using query routines or from hard copy reports;
• Serving as a source of procedural and technical information on all aspects of USAO docketing functions for criminal cases;
• Ensuring proper codes are selected in the docketing system and updating databases and systems as necessary to record status changes in all items docketed; and
• Determining incoming cases or legal actions requiring special handling and making appropriate referral prior to coding and data entry.

Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint credit and tax checks and drug testing. Continued employment is subject to a favorable adjudication of a background investigation
• You must be registered for Selective Service if applicable.
• If you are a male applicant born after December 31 1959 you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. See selected you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

GS-7: To be qualified at the GS-7 level you must meet at least ONE of the following conditions as defined below: Specialized Experience Education OR a Combination of Education and Experience.

• Specialized experience: One full year of specialized experience equivalent to the GS-5 level. Specialized experience is defined as experience performing projects and assignments involving official records including official electronic media; maintaining file arrangement systems filing procedures and filing techniques of official records; entering information into an electronic recordkeeping system; organizing and archiving physical and electronic files; retrieving information using query routines or from hard copy reports; and reviewing legal documents to determine appropriate coding and data entry.
• Education: One of the following types of education in a related field (e.g. Business Management Public Administration or Computer Science): one full year of graduate level education leading to a Masters degree or higher; OR a completed Bachelors Degree with Superior Academic Achievement (see definition of Superior Academic Achievement in the Education Section of this vacancy announcement). Education must be obtained in an accredited college or university and must demonstrate the knowledge skills and abilities necessary to perform the duties of the position.
• Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. To compute the percentage divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.

• Specialized experience: One full year of specialized experience equivalent to the GS-7 level. Specialized experience is defined as experience performing the following types of duties: entering information into an electronic recordkeeping system; identifying and maintaining Federal records according to established records schedules; performing analysis of record keeping systems to ensure accuracy of data entry; performing studies on the design of types of records filing systems procedures and techniques; developing or requesting new or modified reports; and reviewing files for missing documentation or information.
• Education: One of the following types of education in a related field (e.g. Business Management Public Administration or Computer Science): A Masters or equivalent graduate degree (such as an LL.B. or J.D.); OR 2 full years of progressively higher-level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge skills and abilities necessary to perform the duties of the position.
• Combination of Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification order to qualify based on a combination graduate education must be in excess of 1 full year. To compute the percentage divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.

• Applicants with an understanding of the criminal justice system either state or federal are preferred but not required; and
• A cover letter describing your interest in the position is strongly encouraged but not required.

1. Class standing -- must be in the upper third of the graduating class in the college university or major subdivision such as the College of Liberal Arts or the School of Business Administration based on completed courses. OR
2. Grade-point average (G.P.A.) -- must have a grade-point average of: a. 3.0 or higher out of a possible 4.0 (B or better) as recorded on their official transcript or as computed based on 4 years of education or as computed based on courses completed during the final 2 years of the curriculum; or b. 3.5 or higher out of a possible 4.0 (B or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum. OR
3. Election to membership in a national scholastic honor society.

Additional information

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.