Executive AssistantOffice Coordinator
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Job Location:
Newark, DE - USA
Hourly Salary:
$ 23 - 30
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
The Opportunity:
We are seeking a highly organized and proactive individual to fill the role of Executive Assistant/Office this role you will play a critical role in ensuring smooth day-to-day operations managing key processes and helping executives and their teams stay aligned organized and efficient.. The ideal candidate will excel in multitasking possess excellent communication skills and be capable of handling a variety of responsibilities to ensure the smooth functioning of the office environment.
The hourly rate for this role is $23.00 - $30.00/hour (Non-Exempt/Hourly/Overtime Eligible) - DOE
What you will do:
- Provide high-level administrative support to the CEO including managing calendars scheduling meetings coordinating travel arrangements and at times assisting with personal requests
- Screen and prioritize incoming communications handling or redirecting as appropriate
- Prepare and edit correspondence reports and presentations for executives
- Act as a liaison between executives and internal/external stakeholders demonstrating professionalism and confidentiality
- Conduct research and compile data to assist executives in decision-making processes
- Oversee day-to-day office operations ensuring a productive and well-maintained work environment
- Manage office supplies equipment and facilities to ensure business continuity
- Implement and improve office policies and procedures for increased efficiency
- Office tidiness making sure the office is neat presentable and organized at all times
- Office preparation assisting in preparation for office guest visits and meetings
- Plan and coordinate office events meetings and conferences to ensure successful execution
- Manage logistics including venue selection catering and audio-visual requirements
- Assist in budget preparation and expense tracking for the office
- Process invoices manage petty cash and reconcile expenses with the finance team
- Step in to support additional responsibilities as business needs evolve
What you will bring to the table:
- 3 years of administrative experience supporting high-level executives in a fast-paced environment
- Proven track record of managing complex calendars domestic/international travel logistics and acting as a primary liaison for internal and external stakeholders
- Proficient in Google Workspace and other related software
- Ability to manage confidential and sensitive information with care
- Strong written and verbal communication skills including frequent phone and email communication
- Exceptional organizational and analytical skills with a meticulous eye for detail and a proactive approach to problem-solving
- A self-starter capable of working autonomously while contributing effectively to a collaborative team.
- Ability to work from our Newark NJ office
- Valid Drivers License required
What we prefer to find:
- Associate and/or bachelors degree in business or a related industry
- Experience within real estate and/or mortgage lending
What we look for in all our employees:
- A demonstrated track record of winning; we never stop at just enough
- An insatiable eagerness to continuously learn and to be coached; we are lifelong learners and always make ourselves available to others to teach us something new
- A possession of strong entrepreneurial spirit; we have a burning passion for building something great out of nothing
- A big vision for themselves and those around them; we always strive to be the best version of ourselves and help those around us do the same
- An unwavering sense of integrity; an individual who roots oneself with a core belief that how one does anything is how one does everything
Additional Information:
Leverage Companies is an equal opportunity and an E-verify employer. We are committed to building a diverse inclusive and equitable workforce and do not discriminate based on characteristics of any kind. Leverage Companies is committed to providing reasonable accommodations for any candidates with disabilities who may need assistance during the talent acquisition process. To request a reasonable accommodation please email
Leverage Companies highly values having employees working in-office to foster a collaborative work environment and company culture. Under certain circumstances a hybrid working arrangement with a minimum of 3 days in office in Newark NJ may be arranged.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Leverage Companies is a dynamic real estate private equity platform on a mission to create millionaires through real estate. We operate a vertically integrated ecosystem comprised of these divisions . Founded in 2018 proudly headquartered in Newark, NJ, we are scaling rapidly and buil ... View more
