Analyst, Team Administration

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Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG) one of the worlds leading financial groups. Across the globe were 150000 colleagues striving to make a difference for every client organization and community we serve. We stand for our values building long-term relationships serving society and fostering shared and sustainable growth for a better world.

With a vision to be the worlds most trusted financial group its part of our culture to put people first listen to new and diverse ideas and collaborate toward greater innovation speed and agility. This means investing in talent technologies and tools that empower you to own your career.

Join MUFG where being inspired is expected and making a meaningful impact is rewarded.

MUFG Bank in Hong Kong is seeking an Analyst Team Administration to provide comprehensive secretarial and administrative support to a high-performing team. This role offers you the chance to work closely with senior stakeholders contribute to staff engagement initiatives and play a pivotal part in ensuring the smooth operation of daily business activities. You will be joining an organisation that values collaboration dependability and inclusivity where your interpersonal skills and attention to detail will be highly appreciated.

• You will be responsible for delivering exceptional secretarial and administrative support ensuring all tasks are completed with accuracy and confidentiality while working alongside experienced professionals.

• Your role will involve engaging with key stakeholders at all levels coordinating meetings and events and contributing to staff engagement initiatives that foster a positive workplace culture.

What youll do:

As an Analyst Team Administration you will play an essential role in supporting the day-to-day operations of a dynamic team within a respected financial institution. Your responsibilities will span from managing confidential communications to organising complex travel arrangements for team members. You will collaborate closely with colleagues across departments to coordinate meetings conferences and staff engagement activities that contribute to a harmonious workplace culture. Success in this role requires excellent organisational skills meticulous attention to detail and the ability to interact considerately with senior stakeholders. By leveraging your proficiency in technology systems and your commitment to responsive service delivery you will ensure that all administrative processes run smoothly while upholding the highest standards of professionalism.

• Provide comprehensive secretarial and administrative support to the team ensuring all documentation and communications are handled with utmost confidentiality and professionalism.

• Liaise effectively with key internal and external stakeholders maintaining clear lines of communication and facilitating information flow as required.

• Assist the executive assistant in arranging meetings or events including scheduling logistics management and preparation of necessary materials.

• Organise full spectrum of travel arrangements such as booking flights securing accommodations processing business travel applications and managing expense claims accurately.

• Coordinate meetings and conferences by preparing agendas distributing relevant documents booking venues and ensuring seamless execution for all participants.

• Support staff engagement initiatives by assisting in the planning and coordination of team events or activities that promote a positive work environment.

• Handle other duties as assigned by the Department Head demonstrating flexibility and willingness to take on new responsibilities as needed.

• Maintain privilege and confidentiality at all times when dealing with sensitive information or matters related to the team.

• Ensure timely completion of administrative tasks by prioritising workload according to urgency and importance.

• Utilise technology platforms such as Microsoft Outlook Word Excel and PowerPoint efficiently to manage schedules prepare reports and communicate effectively.

What you bring:

To excel as an Analyst Team Administration you will bring proven experience from previous roles where you provided dependable secretarial or administrative support. Your fluency in English enables you to communicate effectively across multicultural teams; additional language skills such as Cantonese or Mandarin further enhance your ability to connect with colleagues. You possess advanced technical abilities with Microsoft Office applications which allow you to manage schedules seamlessly and produce high-quality documents. Your interpersonal skills shine through when interacting with senior stakeholdersalways considerate of their needs while maintaining professionalism. A keen eye for detail ensures every task is executed precisely whether it involves travel bookings or event coordination. Your collaborative spirit fosters teamwork while your commitment to confidentiality builds trust throughout the organisation. With these qualities combined with enthusiasm for supporting others success you are well-positioned for this rewarding opportunity.

• Demonstrated experience of at least 3-5 years in a secretarial or similar capacity within a professional setting where reliability was paramount.

• Fluency in English (reading/writing/speaking) is essential; additional Cantonese or Mandarin language skills are highly valued for effective communication across diverse teams.

• Proficiency in using Microsoft Outlook for calendar management Word for document preparation Excel for data tracking and PowerPoint for presentation creation is required.

• Outstanding written and verbal communication skills enabling you to interact thoughtfully with senior stakeholders while maintaining clarity and professionalism.

• A results-oriented approach combined with a strong sense of accountability ensures that tasks are completed accurately within agreed timelines.

• Ability to operate responsively under pressure by prioritising work according to urgency without compromising quality or attention to detail.

• Exceptional attention to details allows you to maintain accuracy across all aspects of administration including travel arrangements and expense claims.

• Experience coordinating meetings or events demonstrates your capability in managing logistics efficiently while fostering positive relationships among participants.

• A collaborative mindset supports teamwork across departments while nurturing an inclusive atmosphere where everyone feels valued.

• Commitment to maintaining confidentiality when handling sensitive information reflects your trustworthiness within the organisation.

We regret to inform that only shortlisted applicants will be notified. Personal data collected will be used for recruitment purposes only. For our Privacy Policy please visit: UFJ Financial Group (MUFG) is an equal opportunity employer. We view our employees as our key assets as they are fundamental to our long-term growth and success. MUFG is committed to hiring based on merit and organsational fit regardless of race religion or gender.