Executive Assistant
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Job Summary
What do you need to know about us
MC Saatchi Performance is a global digital media agency connecting brands to people. We deliver business growth for our clients through effective measurable and evolving digital media strategies.
What are we looking for
In character you are curious; in approach resilient. You understand that work ethic is critical and uncovering powerful deeper insights are a byproduct of diligence and dedication. You question and challenge the statusquo. You dont just stop at aha moments. You obsess over quality.
You habitually compete against yourself not others you are your own motivation engines.
Youre obsessed with figuring out the why and arent happy until you have your answer. You are someone who sees a way around every obstacle looking for solutions to every problem. You thrive on crafting ingenious solutions to what many may consider unresolvable.
You have the mind of a growth hacker an entrepreneurial flair and a passion for utilizing data and technology in nontraditional ways.
Above all you see problemsolving as a quest for truth.
What will you be responsible for
Key Responsibilities
Executive & Leadership Support
Provide end-to-end executive support to members of the APAC Leadership Team including calendar management inbox prioritisation meeting coordination and follow-ups
Act as a gatekeeper for leaders time proactively prioritising requests and managing competing demands
Anticipate leadership needs and address issues before they escalate
Support leaders in preparing for key meetings reviews and regional forums (agendas pre-reads notes actions)
Calendar Travel & Logistics Management
Manage complex calendars across multiple time zones (APAC EMEA US) ensuring efficient scheduling and adequate focus time
Coordinate domestic and international travel including itineraries visas accommodations and expense tracking
Plan and support leadership offsites regional meetings and leadership events (virtual and in-person)
Stakeholder & Communication Management
Act as a key point of contact between APAC leaders and internal/external stakeholders
Draft review and manage professional communications on behalf of leaders where appropriate
Coordinate cross-functional inputs and follow-ups to ensure timely execution of leadership actions
Handle sensitive and confidential information with the highest level of discretion
Operational & Business Support
Track action items deadlines and commitments from leadership meetings and ensure follow-through
Support regional projects and initiatives by coordinating inputs timelines and documentation
Maintain organised systems folders and records to enable smooth information flow
Identify opportunities to improve processes workflows and ways of working for the leadership team
What Success Looks Like
APAC leaders are focused on strategy and decision-making not logistics
Meetings are well-prepared purposeful and followed through
Stakeholders experience clear professional and timely communication
The leadership team operates smoothly across markets and time zones
The EA is seen as a trusted reliable partner with strong judgement
Key Skills & Experience
5 years experience as an Executive Assistant or Senior Administrative role supporting senior leaders or leadership teams
Proven experience supporting leaders across regions and time zones
Strong organisational skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills
High level of discretion integrity and professionalism
Comfortable working independently in a fast-paced virtual or hybrid environment
Strong judgement and confidence to make decisions on behalf of leaders when required
What you can expect from working at MC Saatchi Performance
A vast insight into the world of digital marketing and in-depth knowledge across search and social advertising.
Experience in working with a vibrant team in an agency environment
Insight into the M&C Saatchi Group
MC Saatchi Performance as part of MC Saatchi Group has pledged its commitment to create a company that values difference with an inclusive culture. As part of this MC Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate celebrates diversity and bases all hiring and promotion decisions solely on merit without regard for any personal characteristics. If you require any reasonable adjustments throughout the recruitment and selection process please make us aware as part of your application.
All employee information is kept confidential according to General Data Protection Regulation (GDPR).
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
MC Saatchi Groupwas founded in 1995 and is now the biggest Independent creative agency group in the World. Founded on one core principle Brutal Simplicity.
