Assistant to the Vice Provost

Essential Duties:

Support

• Provides direct support to the Vice Provost for Academic Effectiveness.
• Handles high pressure and sensitive matters and projects for the Office of the Provost as necessary.
• Acts as a liaison between the Office of the Provost and the colleges/departments on assigned areas including academic program review assessment accreditation IT and special projects.
• Performs various duties as needed to successfully fulfill the function of the position

Administration

• Performs day-to-day administration and coordination of department responsibilities including scheduling meetings drafting documents answering phones organizing workshops and other office tasks.
• Assists in the selection and/or training of assigned staff and provides guidance on workflow and procedural compliance.

Projects/Programs

• Prepares and maintains statistical and operational reports.
• Assists with tracking submitting and processing academic reports and documents to the Oklahoma State Regents for Higher Education for the Norman Campus.

Required Education: Bachelors Degree AND:

• 36 months project management and supervisory experience over staff or programs.

Equivalency/Substitution:Will accept 48 months relevant experience in lieu of the Bachelors degree in addition to the 36 months of relevant experience for a total of 84 months related experience.

Skills:

• Experience in drafting updating and interpreting policy.
• Advanced computer skills with broad knowledge of business software.
• Proficient in Microsoft Office and Excel.
• Detail-oriented for accuracy of data and information.
• General math or finance skills.
• Familiarity with campus and University hiring processing.
• Experience implementing and managing large ongoing projects or programs.
• Demonstrated ability to successfully manage multiple projects and deadlines.
• Highly Organized.

Preferred:

• Knowledge of general University financial policies
• Familiarity with campus and University hiring processes.

Certifications: None

Advertised Physical Requirements:

Physical:

• Communicate effectively.
• Engage in repetitive motion.

Environmental:

• Standard office environment.

Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.