Administrative Assistant III

Job Description

Title: Administrative Assistant III
Location: Phoenix AZ (On-site only)
Agency: AZCC Safety Division
Labor Category: Business Operations
Position Type: Staff Augmentation
Schedule: Full-Time 40 hours/week
Shift: Day 7:00 AM 4:00 PM
Duration: April 6 2026 June 5 2026
Pay Type: Hourly
Number of Openings: 1

The Arizona Corporation Commission (AZCC) Safety Division is seeking an experienced Administrative Assistant III to provide comprehensive administrative and operational support. This role serves as the backup front-desk receptionist and plays a critical role in supporting safety-related operations for railroad and pipeline systems.

The ideal candidate is highly organized detail-oriented professional and able to manage multiple priorities in a fast-paced environment while maintaining accuracy and confidentiality.

• Serve as backup front-desk receptionist answering and directing phone calls from the public
• Receive and accurately record critical safety incident reports related to railroad and pipeline systems
• Review inspection and incident reports and ensure accurate data entry into internal database systems
• Generate and provide reports as requested
• Proofread format and prepare documents and correspondence
• Coordinate industry training classes and meetings
• Schedule inspector travel and maintain related documentation
• Perform timekeeping and payroll support for division staff
• Maintain division inventory and supplies
• Support day-to-day administrative operations as assigned

• High School Diploma or equivalent
• Proven administrative experience in an office environment
• Excellent organizational and administrative skills
• Strong proofreading and document formatting abilities
• Professional and friendly phone demeanor with the ability to communicate clearly under stressful conditions
• Intermediate computer skills including:
  • Microsoft Word
  • Outlook
  • Excel
• Ability to plan organize prioritize and manage multiple tasks simultaneously
• Ability to quickly learn and stay current on laws rules and policies related to travel payroll inspections and investigations

• Data entry experience
• Experience answering and managing multi-line phone systems

• Local candidates only resumes must clearly state the candidates current location
• Background check required via HireRight
• Security clearance required
• No travel required
• Start date is contingent upon interviews onboarding completion and state-issued Purchase Order

1300 West Washington Street Suite 220
Phoenix AZ 85007