Nursing Operations Coordinator

Columbia, IN - USA

Yearly Salary: $ 49000 - 51000

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

Nursing Operations Coordinator

Department: Nursing

Location: Columbia MO

Type:Full-time Staff

Pay: $49000 - $51000 per year (Pay range may vary based on geographic location)

Applicants must be legally authorized to work in the United States; visa sponsorship is not available for this position.

Job Summary:

The Nursing Operations Coordinator is a high-level position with significant responsibility. The Nursing Operations Coordinator provides high-level administrative compliance and operational support for the Nursing Program. This position is responsible for maintaining accurate academic regulatory and accreditation records; coordinating student and faculty compliance requirements; and supporting the efficient operation of the nursing department. This role serves as a central point of coordination to ensure the nursing program meets institutional accreditation and regulatory standards while supporting student success and faculty effectiveness.

Essential Functions:

Perform job duties in accordance with Columbia Colleges vision mission and values and contributes to the development of the Nursing Department.

Student Records & Program Operations

Maintain and monitor student records related to enrollment progression clinical eligibility graduation and licensure.
Track and verify student compliance with clinical requirements including immunizations background checks drug screens CPR and health documentation.
Coordinate student clearance for clinical placements and ensure documentation is current and complete.
Support graduation verification and NCLEX eligibility processes.
Assist with onboarding of new and returning students including orientation logistics and communication.

Faculty & Clinical Instructor Support

Maintain faculty and clinical instructor credential files including licenses certifications CVs immunizations CPR and compliance documentation.
Track and maintain adjunct and clinical instructor contracts and appointment records.
Assist with onboarding and access for new faculty and staff.
Coordinate schedules course assignments and laboratory and simulation usage as needed.

Accreditation Regulatory & Compliance

Maintain organized and current documentation for CCNE ACEN and the Missouri State Board of Nursing.
Compile monitor and report data related to program outcomes faculty qualifications student progression and clinical partnerships.
Assist in preparing reports and evidence for accreditation and regulatory reviews.
Support ongoing data collection for the programs Systematic Evaluation Plan (SEP).

Departmental Operations & Communication

Serve as the primary administrative contact for students faculty and external partners.
Manage departmental calendars communications and deadlines.
Coordinate meetings orientations and special events including pinning and graduation.
Maintain organized electronic and physical filing systems.

Data Management & Reporting

Track and maintain key program metrics including enrollment retention progression and licensure data.
Assist in preparing reports for department leadership and institutional stakeholders.
Support continuous quality improvement through accurate data management and reporting.
Practice superior customer service.
Fulfill additional responsibilities as assigned.
Display respect and civility to all constituencies in all communications.
Attend work timely and on a regular basis during the established hours of operation; work additional hours as business necessitates.
Ensure proper workflow of internal academic processes including but not limited to:

Faculty annual reviews.
Faculty load determination course release tracking and stipend requests.
Faculty hiring searches.
Coordination of logistics for new faculty and new chair transitions.
Course schedule coordination and updating.
Catalog revisions.
Course syllabi collection and archiving.
Degree maps collection and archiving.
Adjunct hiring contract management.
Annual program updates.
Initiate and track tickets with Tech Services toward process improvement.
Prepare budgetary documents for review by the School Dean.
Utilize and update records in relevant software.
Troubleshoot issues as they arise within the Nursing Program
Assist the Chair with special projects reporting and events.
Coordinate general processes with faculty other School Administrative Specialists the Director of Academic Operations Registrars Office Payroll and other internal stakeholders.
Greet and assist visitors to the nursing program
Answer phones and emails.
Taking and relaying accurate and complete messages.
Scheduling meetings.
Making copies.
Filing.
Record minutes for various meetings within the program.
Coordinate internal and external mailing services.
Probation Suspension and Dismissal letters.

Supervisory Responsibility:No

Position reports to:Director of Nursing

Required Core Competencies and Professional Experience:

Associates degree or equivalent years of experience.
Minimum of five years of administrative experience preferably in higher education healthcare or a regulated environment.
Experience in nursing allied health or healthcare education.
Familiarity with accreditation regulatory compliance or academic reporting.
Experience with learning management systems student information systems or accreditation software.
Demonstrated ability to manage confidential records in compliance with FERPA and institutional policies.
Strong organizational time management and attention-to-detail skills.
Proficiency in Microsoft Office and database or record-management systems.
Strong written oral and interpersonal communication skills.
Ability to work independently and in a team environment.
Ability to fluently read write and understand the English language.
Proficiency with the following but not limited to: active listening; speaking; writing; critical thinking; judgment and decision making; monitoring; reading comprehension; time management; coordination; and management of personnel resources.
Proficiency for using a variety of computer and technology-related software and equipment including Microsoft Office products and database systems.
Proficiency in using web-based technologies including database systems.
Ability to work independently and in a team environment with or without direct supervision.
Excellent communication interpersonal customer service and organizational skills.
Proficiency with the following but not limited to: speaking; active listening; time management; service orientation; writing; monitoring; reading comprehension; coordination; social perceptiveness; and active learning.
Interpersonal Maintains confidentiality; Exercises self-composure; Remains open to others ideas and tries new things.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Diversity - Shows respect and sensitivity for cultural differences.
Oral and Written Communication - Speaks and writes clearly; Listens effectively; Responds well to questions.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position
Organizational Support - Follows policies and procedures; Completes tasks correctly and on time.
Adaptability - Adapts to changes in the work environment; Manages competing demands.
Minimum three years experience with administrative duties and general office responsibilities and procedures preferably in education.
Demonstrated experience working in high-traffic fast-paced office with multiple demands and priorities.

Required Level of Education:Associates degree or equivalent years of experience.

Required Professional Certification(s):None

Preferred Level of Education:Associates

Preferred Professional Certification(s):None

Other Requirements:Ability to satisfy within the parameters set by the College and consistent with applicable federal state and local laws a criminal background check as a condition of employment.

Special Requirements (if any):None

Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals seeking accommodation should contact the Human Resources Department without delay. While performing the duties of this job the employee is regularly required to sit for long periods of time talk and hear. The employee is required to use hands and fingers to handle or feel; reach with hands and arms; climb or balance; and stoop kneel or crawl. Employee must be able to type on a computer keyboard and use a computer monitor on a regular basis.

Work Conditions: The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job the employee is rarely exposed to outside weather conditions; however possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment. The noise level in the work environment is usually mild.

This job description is not meant to be all-inclusive of every duty and responsibility required by the employee in the position.

Eligibility for employee benefits and perks is determined by employment status. For more information please see offer of employment and assignment to duties is contingent upon a satisfactory criminal background check. The information may include but is not limited to academic residential achievement performance attendance disciplinary employment history credit history driving history and criminal history of public record.

Columbia College is an equal opportunity employer.

Columbia College is committed to creating an inclusive employee experience for all regardless of race color national origin gender religion sexual orientation age or disability. The college maintains a safe place for open discourse and overall fosters a sense of community that welcomes everyone.

In compliance with the Higher Education Opportunity Act (HEOA) and theJeanne Clery Campus Safety Act(Clery Act) the Department of Campus Safety for Columbia College has provided the Annual Security and Fire Safety Report and crime statistics for the main campus and venues nationwide.

Columbia College is required to distribute this information to all current and prospective employees and students. Please follow the link below for the full report or contact Human Resources at for a printed copy.

Experience:

Nursing Operations CoordinatorDepartment: Nursing Location: Columbia MOType:Full-time StaffPay: $49000 - $51000 per year (Pay range may vary based on geographic location)Applicants must be legally authorized to work in the United States; visa sponsorship is not available for this position.Job Summar...