Executive Assistant lV At-Will

The Executive Assistant IV At-Will provides high-level administrative and operational support to the CIO and executive team within the Riverside County Information Technology Department. The role requires exceptional organizational skills attention to detail and the ability to manage multiple priorities in a fast-paced environment. Key responsibilities include coordinating executive-level meetings All-Hands events and departmental activities; managing multiple calendars travel arrangements and meeting logistics; preparing and reviewing correspondence and reports; conducting research and compiling data for decision-making; and maintaining complex and confidential records. The Executive Assistant IV also establishes office standards and procedures prioritizes materials for executive review supervises office support staff as assigned and provides backup support for the Performance Evaluation system in collaboration with Human Resources. Strong communication skills adaptability and professionalism are essential for success in this role. This position serves as a critical liaison between executive leadership and the Board of Supervisors Chief Executive Officer commissions committees other agencies and public/private entities.

The ideal candidate for the Executive Assistant IV At-Will position will have extensive experience providing high-level administrative support to executive leadership including managing multiple calendars and coordinating complex schedules. This individual demonstrates exceptional organizational skills and the ability to prioritize correspondence and materials for executive review while maintaining strict confidentiality. They are adept at acting as a liaison between the Chief Information Officer governing bodies such as the Board of Supervisors and other internal and external stakeholders. The candidate possesses strong written and verbal communication skills advanced proficiency in Microsoft Office applicationsincluding Word Excel PowerPoint Outlook and Visioand is capable of preparing reports conducting research and compiling data for decision-making. Additionally they excel in managing competing priorities in a fast-paced environment coordinating executive-level meetings and events and establishing office standards and procedures. Professionalism adaptability and discretion are essential qualities along with the ability to supervise support staff and collaborate effectively with Human Resources on performance evaluation processes.

This class has been designated At-Will in accordance with the provisions provided under Article 6 Section 601E (8) of the County Management Resolution and serves at the pleasure of the County Executive Officer.

Responsible for organizing and executing office All-Hands meetings events and activities. This involves coordinating with various departments and people to determine the purpose and agenda of the event. Includes but is not limited to selecting a venue or location managing logistics such as catering registration set-up overseeing event execution and addressing any issues that arise.

Establish maintain and direct the preservation of a variety of complex and/or confidential records; maintain and distribute agency/departmental procedures and rules; prepare recommend and establish office standards and procedures.

Prioritize correspondence along with appropriate background materials for managers review reply and disposition.

Research compile and summarize information data and statistics for regular and specialized reports.

Prepare correspondence and reports independently; prepare itineraries and coordinate meetings/participants schedules; arrange appointments and maintain managers calendar; make travel arrangements for manager and staff; sort screen prioritize and route incoming mail.

Screen telephone calls and visitors directing them to the appropriate parties; answer questions and assist staff and the public; obtain information about agency/ departmental policies and procedures.

Establish maintain and direct the preservation of a variety of complex and/or confidential records; maintain and distribute agency/departmental procedures and rules; prepare recommend and establish office standards and procedures.

Prioritize correspondence along with supporting materials for managers review reply and disposition.

Serve as liaison between manager and subordinates other managers other county agencies/departmental staff and other governmental agencies and the public.

Take and transcribe dictation directly or from notes or recordings.

Review outgoing correspondence reports and material for accuracy grammar and consistency with administrative policy.

May supervise and lead administrative staff

OPTION I

Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.

Experience: One year with the County of Riverside providing secretarial support to a department head or two years performing secretarial support at the executive level.

OPTION II

Experience: Three years of clerical experience including at least two years providing administrative support and/or secretarial services at the executive level with responsibilities such as screening calls maintaining an appointment calendar composing correspondence and researching compiling and preparing reports. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences office practices business education or a related field to the assignment may substitute for up to one year of the general clerical experience.)

ALL OPTIONS

Knowledge of: Organizational operations sufficient to analyze evaluate and develop procedures and methods affecting the commitment of agency/departmental resources and administrative and clerical operations of a managerial office; current office methods and practices including automated equipment filing systems business correspondence receptionist techniques and report writing; correct English usage grammar spelling vocabulary and punctuation.

Ability to: Manage departmental records; use office equipment for such functions as the Internet e-mail on-line services and PC software; research develop and prepare data for management presentations; organize meeting plans and schedule appointments; provide effective client service and public relations; display strong interpersonal and communication skills both verbally and in writing.

For questions regarding this recruitment:
Please contact Angela Tavaglione at or . Please allow 1-2 business days for response.

APPLICATION INFORMATION

Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).

Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs including H1-B visas and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .

If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.