Office Assistant 2 (PCN 10-9860)

The Department of Natural Resources Division of Forestry & Fire Protectionis recruiting for an Office Assistant 2 in Tok.

This position is open to Alaska Residents only.

Please check ourresidency definition to determine if you qualify.

What You Will Be Doing:

Working in this position you will be responsible for the administrative functions essential to the operation of the Division of Forestry & Fire Protection (DFFP) office in Tok. You will provide administrative support for the Area Forester Resource Foresters and the Fire Management Officer. Duties for this seasonal position will include providing administrative support for personnel and payroll; basic procurement of supplies and services; processing/arranging travel; and assisting with the hiring of permanent seasonal non-permanent and emergency firefighters on a seasonal basis.

Mission and Values/Culture:

The Division of Forestry & Fire Protection fosters a mission-driven culture and is responsible for protecting Alaskas values including life and property from wildland fire. The Division of Forestry & Fire Protection works closely with federal state and local emergency response agencies as well as private industry vendors to provide wildland fire management and protection for the State of Alaska. The administrative sections position in the Fire Protection Program is integral to supporting Forestry & Fire Protections workforce.

The high-functioning administrative team that you will join supports the boots on the ground that provide for the safety of people property and resources in Alaska and its multifaceted role this position faces diverse challenges and offers opportunities to advance the DFFP mission.

Our administrative sections values can be summed up as PRIDE Positive Reliable Inspiring Dependable and Efficient as we work hard to support Forestry & Fire Protections mission.

Benefits of Joining Our Team:

The benefits of joining the DFFP administrative team include the opportunity to work with dedicated professionals who support one another while providing the necessary support for our critical wildland fire program and our expanding hazardous fuels program. The administrative team is expanding hiring new staff and developing a new administrative structure to support the divisions new organizational structure.

The Working Environment You Can Expect:

This Position is being recruited for the Tok location: 123 Nine Tenth Glenn Highway (Tok Cut Off).

Life in Interior Alaska is an outdoor recreation enthusiasts dream. Situated between the Alaska and Brooks mountain ranges the area offers abundant public lands with trails rivers wildlife viewing and fishing and hunting opportunities. Denali National and State Parks Wrangell-St. Elias and Gates of the Arctic National Parks are all within reach.

We are looking for a candidate who possesses the following position-specific competencies.

Click hereto learn more about working for the Division of Forestry & Fire Protection.

High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.

Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:
High school diploma equivalent means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular drivers license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

** Please read the information below carefully. **

At the time of the interviewplease ensure that you provide the following materials. Failure to do so may result in loss of consideration. Required documents include:

SPECIAL NOTICES

Application Notice

How to Apply webpage (link). Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.

Supplemental Questions

For your application to be evaluated you must answer the Supplemental Questions. The State of Alaska (SOA) uses four proficiency levels to measure and describe an applicants competence in applying specific behaviors knowledge skills and abilities to accomplish a specific task. The four proficiency levels are Mastery Fluency Literacy and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.

Education

If post-secondary education is required to meet the minimum qualifications you must fill out the Education section of the application. If you have not yet obtained a degree please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Special Instructions for Foreign Education

Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above. If using this education to meet minimum qualification requirements you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S. education programs. Alternatively an accredited U.S. post-secondary institution must report that the other institutions transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institutions curricula. It is your responsibility to provide this evidence when applying.

Work Experience

If using work experience not already documented in your application also provide the employers name job title employment dates and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met. If they are not the applicant may not advance to the recruitment interview and selection phase.

Note:Attaching a resume does not substitute for completing the application in full. Noting see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are acurrent state employee please indicate the union to which you belong at the time of application. Do not complete this question if you are not a current state employee.

Drivers License Requirement

Applicants must possess a valid drivers license. Proof of licensure will be required prior to reporting to duty.

Please ensure your application (through work history training education licenses certifications etc.) supports/demonstrates that you possess the minimum required competencies for the job class.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aids or services or alternative communication formats should call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

If you choose to be contacted by email please ensure that your email address is correct on your application and that your spam filter will permit emails from the domain.

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to

For assistance with your password please visitthe password reset page.

For specific information about this position please get in touch with the hiring manager at the following:

Michelle Freitas

Administrative Assistant 3

Phone:

Email: