Administrative Assistant, Chaplain's Office

External Applicants:

Please ensure all required documents are ready to upload before beginning your application including your resume cover letter and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the My Experience application page.

• Locate the Resume/CV document upload section at the bottom of the page.

• Use the Select Files button to upload your cover letter resume and any other required supporting documents. You can select multiple files.

Important Note: The My Experience page is the only opportunity to attach your cover letter resume and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.

A cover letter is required for all positions; optional for facilities campus services and hospitality roles unless otherwise specified.

Job Description Summary

Job Description

This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Essential Functions:

• Assists with clerical and administrative support including but not limited to processing of incoming and outgoing materials data entry filing copying mailings preparing agendas and taking notes/minutes with attention to detail.
• At the direction of the Office Manager tracks orders and maintains office materials and supplies for chaplaincy staff and Religious Life Professionals.
• Assists with administration of Chaplains Emergency Fund including but not limited to serving initial point of contact application and disbursement processes and relevant record-keeping; generating notes of recognition for contributions to the Chaplains Emergency Fund.
• Provides Workday task and clerical support to chaplaincy staff and Religious Life Professionals including but not limited to expensing transactions requesting disbursements creating updated financial reports and statements and human resources tasks.
• Supports Office Manager and University Chaplain in onboarding new staff or Religious Life Professionals including collecting relevant documents Workday processes and arranging orientation activities.
• Provides administrative support to University Chaplain and other staff.
• Assists organizing departmental and sponsored events and supports extradepartmental or University needs as required.
• Schedules travel for chaplaincy staff including but not limited to airline reservations car rentals and hotel reservations as needed.
• Supports routine communications tasks including website management newsletter and social media.

Required Education Knowledge Skills Abilities:

• Associates degree from an accredited college or university.
• One or more years of office management or related experience or an equivalent combination of education and experience.
• One or more years of experience with Google Workspace platform.
• One or more years of experience in financial recordkeeping.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. Willingness to work on a multifaith team and serve stakeholders with various religious spiritual and secular worldviews.
• Strives to provide compassionate kind fair and respectful customer service to both internal and external stakeholders especially those in crisis in support of the University motto Pro Humanitate.
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Sound judgment with a high level of independent thinking empathy discretion and confidentiality.
• Detail-oriented with the ability to successfully manage multiple projects simultaneously.

Preferred Education Knowledge Skills Abilities:

• Bachelors degree from an accredited college or university.
• Two or more years of office management or related experience or an equivalent combination of education and experience.
• Two or more years of experience in budget management event planning or related experience.
• Two or more years of experience with Google Workspace Workday and/or Microsoft Office.
• Proficiency in the use of social media platforms.

Accountabilities:

• Reports to the Office Manager

Physical Requirements:

• RegularRemaining in a stationary position often standing or sitting for long periods of time.
• RegularRepeating motions that may include wrists hands and/or fingers.
• RegularCommunication with others to exchange information.
• RegularAssessing the accuracy neatness and thoroughness of work assigned.
• OccasionalMoving about to accomplish tasks or moving from one worksite to another.
• OccasionalAdjusting or moving objects in all directions.
• OccasionalAdjusting or moving objects up to 10 pounds.
• Environmental Conditions:
• RegularSedentary work that primarily involves sitting or standing.
• OccasionalOutdoor elements such as precipitation and wind.

Additional Job Description

Time Type Requirement

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race color religion national origin sex age sexual orientation gender identity and expression genetic information disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process please contact or .