Office ManagerExecutive Assistant II

Job Description

Youre not the person who will settle for just any role. Neither are we. Because were out to create Better Care for a Better World and that takes a certain kind of person and teams who care about making a difference. Here youll bring your professional expertise talent and drive to building and managing our portfolio of iconic ground-breaking brands.

The Office Manager/Executive Assistant II position will provide highly skilled and confidential administrative support to the Customer Vice President and their direct reports: Chief of Staff two Business Vice Presidents and a Senior Director. As Office Manager the Executive Assistant oversees daily operations manages administrative tasks indirectly supports a team of over 75 people and ensures a smooth workflow within the office environment.

In this role you will:

Support the Customer Vice President and their Direct Reports by:

• Manage the leaders day to day calendar Scheduling meetings and other appointments. This includes setting up travel conference rooms and resources for the there are no scheduling conflicts and that the leader knows where they need to be and at what time.
• Assists the leader in meeting preparation for their meetings (e.g. has the PPO of the meeting pre-reads briefings etc.). Assemble packets of information and materials including itineraries.
• Prepares department staff and other large-scale team and customer meetings including scheduling the required conference space facilitating meals and refreshments and managing the budget for these meetings and/or conferences.
• Has calendar access and assists in scheduling meetings or resolving conflicts.
• Works with other Executive Assistants internal and external to review calendars provide availability and schedule meetings.
• Act as the point of contact between leaders employees and customers protecting the leaders calendar and time.
• Prepares travel arrangements and takes care of all logistics.
• Monitors tracks and processes the leaders expense reports.
• Acts as a liaison between the leader and Talent Acquisition team to schedule interviews for open roles.
• Works with the leader to create and send any communication on their behalf to the organization.

Supports Chief of Staff Business Vice Presidents and Senior Director:

• Helps with large internal and customer meetings as well as reoccurring meetings.
• Has calendar access and assists in scheduling meetings or resolving conflicts as requested.
• Works with other Executive Assistants internal and external to review calendars provide availability and schedule meetings.
• Processes expenses and travel as requested.
• Assigned projects as requested.
• Assists in the recruiting of new hires and the onboarding process for the leaders direct reports and their teams.

Digital Technology and Data Communications

• Orders and manages IT equipment and peripherals.
• Answers IT questions from the team and directs them to the right support.
• Works with IT support teams for on-site internet and infrastructure updates and issues.
• Recycles old IT equipment.
• Group Manager: Create and upkeep distribution lists and provide access to shared sites.
• Teams: Owns and supports Team sites. Supports local team and directs them to the right support.
• Conference Room Support. Works with the Data Communications team to keep conference room technology updated and working.
• Works with the DTS contact on the yearly contract and purchase order for the office Ricoh copiers.

Manage the Office:

• Submits and follows up on any K-C Facility Management and Real Estate requests on behalf of the leader.
• Office contact with the Landlord for building maintenance.
• Works directly with housekeeping on daily needs and problems as well as special requests such as carpet cleaning.
• Requests maintenance of K-C owned equipment with local vendors.
• Acts as a liaison with other companies within our building.
• Actively supports the KCNA Administrative Assistant team.
• Efficiently manages the use of corporate travel and purchase cards and keeps spending within budget.
• Creates purchase orders as necessary.
• Orders Samples through the Consumer and Donation Samples Portal.
• Purchases and maintains supplies including office breakroom conference rooms and restrooms through samples orders and various vendors.
• Manages office storage areas.
• Coordinates Shipping Receiving and Mail needs and supplies Responsible for Federal Express Account.
• Ricoh Copiers: Work directly with Ricoh for copier repair and supplies.
• Building Security:
  • Order badges through K-C Global Security
  • Request building access through Landlord.
  • Work with K-C Global Security and Convergint Technologies for security upgrades and repairs.

Community Involvement

• Supports the $400000 Community Involvement budget by tracking expenses and paying invoices through the CFS Consumer Funds team.
• Works with Charity Sponsor to pull together volunteers provide K-C products for giveaways.
• Distribute tickets for Community Events.
• Active member of the Office Culture and Engagement Committee.

About Us

Huggies. Kleenex. Cottonelle. Scott. Kotex. Poise. Depend. Kimberly-Clark Professional. You already know our legendary brandsand so does the rest of the fact millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldnt exist without talented professionals like you.

At Kimberly-Clark youll be part of the best team committed to driving innovation growth and impact. Were founded on more than 150 years of market leadership and were always looking for new and better ways to perform so theres your open door of opportunity. Its all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

You perform at the highest level possible and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability inclusion wellbeing and career development.

You love what you do especially when the work you do makes a difference. At Kimberly-Clark were constantly exploring new ideas on how when and where we can best achieve results. When you join our team youll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

In one of our professional roles youll focus on winning with consumers and the market while putting safety mutual respect and human dignity at the center. To succeed in this role you will need the following qualifications:

• High School Diploma
• 5 years of administrative work experience supporting an executive manager and mid-large sized office management experience.
• Ability to act independently organize workload set priorities work well under deadline pressure adapt to change and control confidential material.
• Strong work ethic.
• Experience arranging complex travel meetings catering and general office organization.
• Ability to multi-task in a fast-paced and always changing environment.
• Advanced computer skills using Outlook Teams Zoom Windows Word Excel Power Point and SharePoint.
• Strong written and oral communication skills.
• They enjoy working collaboratively with others.
• Demonstrates attention to detail strong analytical and organization skills.

Total Benefits

Here are just a few of the benefits youd enjoy working in this role for Kimberly-Clark. For a complete overview see .

Great support for good health with medical dental and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center occupational health nurse and allowances for high-quality safety equipment.

Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.

Diverse income protection insurance options to protect yourself and your family in case of illness injury or other unexpected events.

Additional programs and support to continue your education adopt a child relocate or even find temporary childcare.

To Be Considered

Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime please check out the careers website.

And finally the fine print.

For Kimberly-Clark to grow and prosper we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world which is why we seek to build a workforce that encompassesthe experiences of our you bring your original thinking to Kimberly-Clark you fuel the continued success of our enterprise. We are a committed equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status sexual orientation gender identity age pregnancy genetic information citizenship status or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties responsibilities and skills required for this position.

Employment is subject to verification of pre-screening tests which may include drug screening background check and DMV check.

Veterans and members of the Reserve and Guard are highly encouraged to apply.

Kimberly-Clark will support in-country relocation for the chosen candidate for the role. The benefits provided will be per the terms of Kimberly-Clarks applicable mobility benefits/policy provided will be decided at Kimberly-Clarks sole discretion.

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