Head of Project Admin
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Job Location:
Monthly Salary:
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
ACCIONA Energía is the biggest 100% renewable energy company with no fossil legacy in the world. With more than 30 years of experience and operations in 20 countries on five continents ACCIONA Energía offers a wide portfolio of tailored energy solutions so that its corporate and institutional clients can meet their decarbonisation goals. This includes the development engineering construction operation and maintenance of renewable power plants -mainly wind and photovoltaic technologies- energy sales and management and marketing energy services self-consumption electric mobility and new technologies such as storage and green hydrogen. ACCIONA Energía is governed by the most demanding environmental social and corporate governance (ESG) criteria.
ACCIONA Energía is the worlds largest 100% renewable energy company with no fossil fuel legacy. With over 30 years of experience and a presence in more than 20 countries we develop and operate wind solar storage and other renewable and energy efficiency solutions. Our mission is to drive the global energy sector toward a sustainable futureprotecting the energy needs of businesses and communities around the world.In Southeast Asia were growing fast. Present in the Philippines Thailand and Vietnam and currently adding a strong pipeline of new wind and solar projects the region is a key priority for us. Join a team thats building a cleaner futurelocally and globally.
Job Description
Position Summary: Responsible for end-to-end management of project administration with a strong focus on land rights documentation legal permits and payment system coordination. This role ensures seamless project operations in compliance with ISO standards.
Job Description
1. Documentation
- Land Document Management: Oversee and control Land Reservation Agreements (LRA) Land Lease Agreements (LLA) and all land-related documents in both physical and digital formats.
- Permits & Approvals: Track all necessary permit licenses and approval documents
- Bidding Support: Organize and prepare documentation for project bidding and PPA (Power Purchase Agreement) bidding proposals.
2. Team Management & Planning
- Annual Planning: Draft and manage the yearly schedule for project administration activities.
- Team Supervision: Lead and manage the Project Admin team to ensure accurate preparation of land documents and effective coordination with government sectors.
- Standardization: Design and issue document forms under project SPVs (Special Purpose Vehicles) in accordance with ISO standards.
3. Coordination & Financial Administration
- Disbursement Support: Act as the central point for system approvals (e-signature) manage cash advances and clear all project expenses via the Approval ax system.
- Internal Coordination:
- Collaborate with the Land and GIS teams to track project progress and related documentation.
- Coordinate with the Accounting department to verify monthly periodic and annual payments.
- Work with other departments regarding project cost management.
- Coordinate with project coordinator for supporting project data.
- General Support: Manage supplier requests and handle travel arrangements (transportation and hotels) for all project development activities.
4. Reporting
- Data Maintenance: Maintain up-to-date project cost data and provide summary status reports for land documentation (LRA/LLA).
Required Skills and Competencies
REQUIRED PROFILE
- Qualifications/Education: Bachelors Degree in any field (Degrees in Business Administration Law Management or related fields are preferred)
- Languages/Level: English/high/intermediate level spoken and written.
- Skills:
- Systematic Thinking: Ability to design and maintain document standards in accordance with ISO principles
- Land Documentation Expertise: Practical understanding of land rights documents (e.g. Lease Agreements Title Deeds Reservation Agreements) and the ability to verify their completeness.
- Financial & System Literacy: Proficiency in Microsoft Excel and experience managing payments cash advances and expense clearing through ERP or online approval systems.
- High Attention to Detail: Essential for managing critical legal and financial project documents with 100% accuracy.
- Communication & Negotiation: Ability to act as a central coordinator between Accounting Technical teams (GIS) and external suppliers.
- Accountability: Strong organizational skills to manage yearly schedules and project deadlines effectively.
Experience: 5 years of experience in Project Administration Project Coordination or Project Secretariat roles in real estate renewable energy infrastructure construction.
Why join ACCIONA Energía Take on a role with a clear purpose and mission contributing to a more sustainable and resilient world. We have been recognized as a Top Employer for our people practices and we offer benefits that provide peace of mind. Youll work in a supportive environment with opportunities to grow your career within a global organization. Are you ready to make an impact
As a company that values diversity as a source of talent we work to foster an inclusive environment that promotes respect belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin circumstances background or condition.
As a company that values diversity as a source of talent we work to foster an inclusive environment that promotes respect belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin circumstances background or condition.
Required Experience:
Director
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
ACCIONA has successfully delivered major infrastructure projects in Canada since 2000. Its leadership and experience span the entire value chain, from research and development to construction, operation and maintenance of projects.
