Business Operations Manager

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The Business Services Directorate provides high-quality business services to support the Labs research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management which is a critical component to the Labs success. Led by the Chief Financial Officer Brookhavens Business Services Directorate includes the Budget Office Fiscal Services Division Procurement & Property Management Division Chief Financial Office and the Business Operations Offices. The Directorate manages a broad range of financial activities including the planning and implementation of the Labs fiscal matters and its approximately $900 million annual budget.

The Business Services Directorate (BSD) has an opening for a Business Manager position within the Business Operations Office managing the Energy and Photon Sciences (EPS) Directorates. Candidate will provide ongoing recommendations for improvements identify business risk issues and make recommendations for alternative solutions to management. This individual will report to the Associate Laboratory Director for Business Services and Chief Financial Officer.

Position Summary:

The Business Operations Manager Energy Photon Science Directorate (EPS) will provide budget and financial analysis support to the Associate Laboratory Director for the Business Services Directorate (ALD BSD) along with timely and accurate business forecasts to the BNL Budget Office for Laboratory Level funding cost targets estimation of overhead revenue Senior Leadership Council updates and institutional planning as well as provide business expertise strategic guidance support and leadership to the Associate Laboratory Director for Energy and Photon Science (ALD EPS) as well as the Directors and Chairs of NSLS-II Co-design Center for Quantum Advantage (C2QA) Energy Sciences Department andInterdisciplinary Science Department.

Essential Duties include the following: (Other duties may be assigned as needed)

• Provide advice and strategic counsel to the ALD EPS and the ALD BSD regarding the financial status of the organizations within the EPS Directorate.

• Develop and/or participate in the development of policies and procedures within the Directorate as well as at the Laboratory level.

• Prepare data to support financial planning and reporting activities at the Laboratory level e.g. setting of funding and cost targets and long-range plans estimation of overhead revenue Senior Leadership Council updates institutional planning etc.

• Provide consolidated financial reporting and analysis for the EPS Directorate.

• Prepare ad hoc financial analyses as required to support business decisions and activities e.g. strategy retreats within the Directorate and the Laboratory.

• Manage or participate in special projects as requested by the ALD EPS and ALD BSD.

• Prepare data to support project management processes tools and techniques for EPS projects utilizing Earned Value Management Systems.

• Participate as a panelist in DOE project and operations reviews within the DOE Laboratory complex as requested.

• Prepare financial documentation for DOE-led reviews of programs projects and operating facilities within EPS.

• Prepare financial data in response to inquiries by DOE Program Offices OMB and Congress.

• Coordinate the Laboratorys annual budget submission process within the EPS Directorate including the development of financial plans and submission of Field Work Proposals.

• Prepare financial plans for annual/quadrennial budget briefings scheduled by various Departments within the Office of Science National Institute of Health (NIH) and National Institute of Science and Technology (NIST).

• Manage current year funding allocations for the EPS Directorate.

• Prepare maintain and implement current year cost plans for the EPS Directorate.

• Prepare financial data for SPP and/or OFW Project Proposals and assist in proposal preparation as appropriate.

• Prepare financial data for LDRD/Program Development proposals; coordinate the submission of LDRD/Program Development proposals and resolve prioritization issues as required.

• Develop Organizational Burden Rates at the Directorate Department and Division levels as appropriate.

• Develop facility use rates for EPS operating facilities.

• Provide financial oversight of BNLs Space Management System within the EPS Directorate.

• Oversee Property Management functions within the EPS Directorate.

• Maintain Special Process Spares Inventory; conduct annual physical inventory and reconciliation with the BNL financial system.

• Administer Credit Card Program within the EPS Directorate.

• Administer Procurement functions within the EPS Directorate including processing of web requisitions change orders contract administration and invoice approval.

• Support the implementation of BNL policies as well as compliance with BNLs Prime Contract DOE Orders government regulations Generally Accepted Accounting Principles (GAAP) and Cost Accounting Standards (CAS).

• Provide financial and business process support for internal and external audits as required.

• Supervise mentor and professionally develop a Business Office team of 14-16.

• Demonstrate a strong commitment to ethical conduct transparency and responsible stewardship in all procurement activities.

• Foster a respectful inclusive and collaborative work environment that reflects BNLs values and reinforces the Laboratorys commitment to safety service integrity teamwork and scientific impact.

Required Qualifications:

• Bachelors degree in business or related field.

• A minimum of eight (8) years work experience that demonstrates a thorough knowledge of Generally Accepted Accounting Principles (GAAP) Variance Analysis and Project Reporting including knowledge of budget planning procurement process A/P A/R payroll travel etc.

• Minimum of 4 years demonstratedmanagement/leadership must include formal supervisory
  experience including supervision of exempt and nonexempt staff.

• Demonstrated leadership and experience managing a staff of financial professionals.

• Excellent verbal written communication and interpersonal skills required.

• Ability to present financial data (orally and written form) in a concise format to non-financial stakeholders routinely.

• Proven ability to work in a team/workgroup environment and lead a team/workgroup.

• Must be able to work effectively under pressure while meeting deadlines and balancing multiple priorities.

• Excellent organizational skills and detail oriented with proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).

Preferred Qualifications:

• Masters degree in Accounting Finance or closely related field to include a core of relevant courses.

• Experience working in a Department of Energy (DOE) Laboratory is preferred.

• Project Management PMP Certificate.

• Working knowledge of Cost Accounting Standards (CAS) as well as the financial systems.

• Experience with PeopleSoft Financials Workday HR Queries Power BI and SharePoint is highly desired.

Other Information:

• This position is on-site in Upton NY.

• Visa Sponsorship is not available for this position

Brookhaven Laboratory is committed to providing fair equitable and competitive compensation. The full salary range for this position is $147200 - $244350 / year. Salary offers will be commensurate with the final candidates qualification education and experience and considered with the internal peer group.

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Brookhaven National Laboratory () delivers discovery science and transformative technology to power and secure the nations future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries 37 R&D 100 Awards and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energys (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country learn more at BNL Opportunities for Veterans at Brookhaven National Laboratory.

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Guided by our core values of integrity responsibility innovation respect and teamwork Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor

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Manager