Office Support Specialist II

• Culture of public service and a commitment to work/life balance
• Eligibility for Public Service Student Loan Forgiveness
• Health Dental and Vision Insurance
• State Retirement plan forLawEnforcementandadditional savings opportunities
• Paid vacation sick leave and holidays
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

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ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

• Performs lead-leveladministrative and support duties.
• Manages the day-to-day operations of assigned programs projects or functions between a variety of sources as well as the office maintenance and inventory; may provide oversight of a regional office.
• Acts as a resource to provide information or interpretation of agency specific rules/regulations to staff public or other government entities and/or to determine the most effective way of meeting the needs of management staff clients or customers.
• Plans and coordinates meetings.
• Reviews cases applications files records etc. to determine action to be taken.
• Resolves some light computer/network problems.
• Responsible for program integrity assurance.
• Provides a review and evaluation function to ensure that compliance issues/concerns within the organization are being appropriately evaluated investigated and resolved.
• Develops/implements corrective action plans for the resolution of problematic issues and provides general guidance on how to avoid or deal with similar situations in the future.
• Request and receive bid quotes researching and resolving issues with vendors.
• Creates and edits reports & documents for management.
• Manages schedules and timelines for managers.
• Management and oversight of all office equipment and supplies.
• Responsible for processing maintenance and quality control of records and documents.
• Performs program and/or fiscal duties.
• Compiles vital information.
• Coordinates program functions between a variety of sources.

PREFERENCES:

Preference may be given to candidates with prior experience with the Judicial system or criminal justice exposure.

KNOWLEDGE:

• Knowledge of applicable computer applications.
• Knowledge of records processing and maintenance procedures and systems.
• Knowledge in the preparation of complicated documents.
• Knowledge and understanding of the agency and each respective division/program.
• Ability to cope with constant interruptions deadlines and unexpected projects.
• Ability to remain positive and professional with a wide variety of people and sensitive situations.
• Ability to proofread and edit to ensure the accuracy of documents.
• Ability to maintain composure under stressful daily responsibilities.
• Ability to maintain confidentiality and determine what information is confidential and what information can be shared with the public.

PHYSICAL WORKING CONDITIONS:

• Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
• Special physical demands are not required to perform the work.

NOTES:

• FLSA: Non-Exempt
• The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
• The Wyoming Department of Corrections is a Drug-Free Workplace. All staff is subject to drug testing while employed by the WDOC. The Wyoming Department of Corrections is a Tobacco-Free Workplace. It prohibits the taking carrying possessing or introducing smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
• The Wyoming Department of Corrections complies with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse corporal punishment personal injury disease property damage harassment and the elimination of prison rape. Successful Applicants for employment must pass a background/reference check and drug test prior to appointment.
• WDOC has a strict dress code policy to include standards for facial hair body art and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
• WDOC Field Services uses oleoresin capsicum (OC pepper spray) as a force alternative. All employees will be directly exposed to OC during their initial training and may be required to carry OC.
• WDOC offers a competitive benefits package including medical dental and life insurance paid vacations and sick leave paid holidays a tuition reimbursement program Wyoming State Retirement and 457 deferred compensation program longevity pay and opportunities for advancement.
  

Wyoming Department of Corrections Field Services Division

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming total Compensation Calculator.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.