Scheduler Office Coordinator
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Job Location:
California, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Scheduler / Office Coordinator
Full-Time On-Site Flooring & Kitchen Industry
Our client is a well-established flooring and kitchen company looking for a sharp organized and proactive Scheduler / Office Coordinator to keep their operations running this role youll be the connective tissue between customers installers vendors and internal teams making sure every project stays on track from booking to completion. If you thrive in a fast-paced environment love keeping things organized and take pride in delivering great customer experiences this role is for you.
Requirements
What Youll Do
- Schedule and coordinate flooring and kitchen installation appointments using company scheduling software or project management tools
- Reach out to customers to confirm appointments review project timelines and communicate job readiness requirements
- Align installer and subcontractor schedules with material availability and project deadlines
- Maintain accurate and up-to-date job records contracts measurements and installation details in company systems
- Handle a multi-line phone system with professionalism managing customer inquiries scheduling requests and follow-ups efficiently
- Collaborate with sales warehouse and installation teams to ensure seamless project flow and on-time job completion
- Track deposits balances and basic invoicing details; support billing and payment coordination as needed
- Assist with front office operations including customer check-ins document filing data entry and general administrative support
- Use Microsoft Office (Word Excel Outlook) and industry-specific software to manage schedules and keep workflows on track
- Deliver excellent customer service by addressing concerns resolving scheduling conflicts and maintaining a welcoming professional office environment
What Were Looking For
- Proven experience in scheduling dispatching or office coordination; background in flooring kitchen construction or home improvement is a strong advantage
- Solid organizational and time-management skills with the ability to juggle multiple priorities in a high-volume deadline-driven setting
- Strong communicator professional on the phone and clear in writing
- Comfortable coordinating with installers subcontractors vendors and homeowners
- Proficient in Microsoft Office; familiarity with scheduling or project management platforms is a plus
- Detail-oriented with strong follow-through and a proactive approach to problem-solving
- Bilingual in English and Spanish required
- Prior experience as a receptionist administrative assistant or in a construction office setting is highly preferred
Required Skills:
Proven experience in scheduling dispatching or office coordination experience in flooring kitchen construction or home improvement industries preferred. Strong organizational and time-management skills with the ability to multitask in a high-volume deadline-driven environment. Excellent communication skills including professional phone etiquette and clear written communication. Comfortable working with installers subcontractors vendors and homeowners. Proficiency with computers and office software; experience with scheduling or project management systems is a plus. Detail-oriented with strong follow-through and problem-solving abilities. Bilingual proficiency in Spanish is required Prior receptionist administrative assistant or construction office experience is highly desirable.
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
