Research Services Administrator

Weil seeks the best and brightest talent to join our Legal and Business services teams. Our employees are the future of Weil and we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Business Services professionals assist our lawyers in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

Position: Research Services Administrator

Department: Research Services

Based at: 15 Fetter Lane London EC4A 1BW

Overview

The role provides administrative support to the Research Services team. This is a permanent position on a full time basis and will require the successful hire to be in the office 4 days a week. Our core business hours are 09:30am-5:30pm with an hour for lunch.

We are seeking a highly motivated driven and proactive individual with a passion for administrative excellence within a researchfocused environment.

This role reports into the Director of Research Services and supervised by the Research Services Manager.

Main Responsibilities (not exhaustive)

• Data & Research Resource Management

  • On-boarding new joiners; processing leavers secondees returners from parental leave

  • Managing online resources including passwords & user lists

  • Maintaining departmental processes re on-boarding

  • Assisting with the ongoing improvement of internal processes and procedures utilising relevant tools including AI

• Database Maintenance

  • Troubleshooting user issues with resource logins and access

  • Supporting the password management system (Onelog) - creating new resources entering user details troubleshooting problems and running reports

  • Maintaining departmental portal pages (Sharepoint)

  • Supporting and maintaining the library management system (Sydney Enterprise) keeping records accurate and standardised creating new records archiving old subscription records

• Acquisitions & Financial Management

  • Ordering cataloguing and recording new acquisitions

  • Collating and processing invoices and monthly Barclaycard statement using Emburse our accounts system

  • Monitoring ongoing subscriptions

  • Troubleshooting and resolving vendor/publisher problems

• Operational Support

  • Performing administrative duties such as shelving circulation stock-taking resource weeding across a number of departmental libraries

  • Updating looseleaf titles

• Research & Current Awareness

  • Answering basic enquiries from across the firm e.g. Company searches (domestic and international)

  • Fulfilling book and article requests

• Miscellaneous

  • Undertaking discrete information or resource related projects as required

Person specification

• Organised

• Methodical

• Eye for detail

• Planner

• Able to prioritize and multitask

• Dynamic

• Work as a team and under own steam

• Good communicator both in person and in writing

• Confident dealing with people at all levels of the organisation

Training and Professional Development

We offer a variety of technical training and soft skills courses and are committed to a culture of continuous learning.

Weil offers a competitive compensation package which comprises of base salary and discretionary year-end bonus (for eligible employees). Benefits include but are not limited to Contributory Pension Scheme Life Assurance (4 x annual salary) Income Protection Scheme Private Medical Insurance GP Service 25 days holiday Subsidised Staff Restaurant Health Screening Annual Well Being Allowance On-site Gym Employee Assistance Programme and Season Ticket Loan.

Weil is an equal opportunity employer and is committed to encouraging inclusion among our workforce and eliminating unlawful discrimination. It is our policy to attract train compensate and develop based on merit and without regard to gender race social or economic background disability religion or belief sexual orientation marital or civil partnership status age or any other category protected by applicable law. You can find out more about inclusion at Weilhere.

At Weil we strive to create an inclusive and accessible recruitment process for all candidates. Should you require any reasonable adjustments or additional support at any stage of the recruitment process please do not hesitate to contact a member of Weils recruitment team at .