Office Coordinator
Share
Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Why Join Us
Were on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions we empower our customers to express themselves connect with the world and live richer lives.
At Tobii Dynavox you can grow your career within a dynamic global company that has a clear impactful purpose - with the flexibility to also do what truly matters to you outside of work. Whats more youll be part of a work culture where collaboration is the norm and individuality is welcomed.
As a member of our team youll have the power to grow ideas in an unconventional environment. At the same time youll work in a culture of ongoing learning and development allowing you to constantly expand your area of expertise.
We are looking for a proactive organized and energeticOffice Coordinatorto support our global Workplaces this role you will work closely with theOffice Manager who hasend-to-end responsibility for the office including day-to-day operations and internal processes ensuring a seamless and well-functioning workplace.
You will take ownership of the office environment vendor relationships and the practical details that keep our workplace running smoothly and efficiently while helping create a welcoming and positive experience for employees and visitors alike.
This is apart-time onsite role (20 hours per week)based at our Stockholm office Monday through Friday.A degree of flexibility is required as office hours are typically between8:00 AM and 12:00 PM but may vary depending on business needs.
Key Responsibilities
As an Office Coordinator you willbe responsible for:
Acting as the representative of the Stockholm office and serving as the first point of contact for visitors and new employees
Ensuring a high-quality office experience for employees and guests
Managing incoming and outgoing mail including processing scanning and distribution
Performing light administrative tasks such as booking meetings and sending calendar invitations
Coordinating administrative duties andmaintainingefficient office procedures
Supporting the Office Manager with the planning and execution of in-office and off-site activities including team events celebrations and conferences
Proactively managing facility vendors (e.g. cleaning catering) to ensure a well-maintained and welcoming office environment
Responding to employee questions related to office operations and facilities
Providing coverage for the Office Manager during periods of absence
WhatYoullBring
If you enjoy working both independently and collaboratively this role could be a great fit. While initiative and a proactive mindset are highly valued thefollowing qualifications will help you succeed:
1-2 years of experience in office coordination workplace management or a similar role
A solid understanding of office operations and best practices
Strong communicationskills in English; proficiencyin Swedish is an advantage
Proficiencyin Microsoft Office tools including Outlook Word and Excel
What We Offer
We are committed to fostering a collaborative inclusive and supportive international work environment. This role offers the opportunity to be an integral part of our Stockholm office while working closely with a global team. We value flexibility teamwork and creating a positive workplace experience for everyone.
Apply today!
We believe in empowering individuals - including our own employees - to reach their full potential. So if you want to change lives while growing your own career wed love to hear from you.
Where we stand:
We believe diversity not only enriches our workplace culture but also gives us a strategic advantage. Working with people from a variety of backgrounds and perspectives helps us all become better communicators better problem solvers and better human beings. Our differences make us stronger.
Tobii Dynavox values equality of opportunity human dignity and racial/ethnic and cultural diversity. Tobii Dynavox does not discriminate against individuals on the basis of race color sex sexual orientation gender identity religion disability age veteran status ancestry or national or ethnic origin.
Equal Opportunity Employer/AA Women/Minorities/Veterans/Disabled
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Communication apps, speech generating devices, eye trackers and eye gaze/eye-controlled devices for people with disabilities and special needs who require AAC.
