Company Secretarial Assistant
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Job Location:
Monthly Salary:
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
Prudentials purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured for our people customers and partners. We provide a platform for our people to do their best work and make an impact to the business and we support our peoples career ambitions. We pledge to make Prudential a place where you can Connect Grow and Succeed.
Job Responsibilities:
Board support Prudential plc and Prudential Corporation Asia Limited:
- comprehensive support to the Board and the Chair including management and governance of Board and Committee meetings
- directorate changes
- ensuring compliance with governance legal and listing obligations in relation to Board and committee matters and directors ongoing obligations including training requirements and annual effectiveness evaluations; and
- keeping under review the remit of the Board and principal committees updating this in line with best practice and regulatory requirements as needed.
Shareholder services Prudential plc
- Liaison with registrars servicing Prudentials listings in the UK Hong Kong Singapore and New York and
- managing ongoing and one off shareholder initiatives including the Annual General Meeting and twice annual dividend payments.
Governance and reporting Prudential plc
- Monitoring external governance developments in the UK and Hong Kong and reporting to the Board;
- review of internal governance processes against changing trends and best practice recommending changes where appropriate;
- monitoring compliance with applicable listing rules and governance codes;
- producing external governance reporting for the Half Year and Full Year Report and other projects as required;
- design and implementation of policies regarding insider management including share dealing codes; and
- drafting and release of Stock Exchange announcements in the UK Hong Kong and Singapore.
Subsidiary governance
- Board support including board and shareholder meetings/resolutions for UK and Hong Kong incorporated subsidiary companies;
- statutory filings for UK and HK incorporated subsidiary companies;
- structure chart and Group filings such as the Larger Trader filing in the US and regulatory requests for subsidiary information; and
- establishing and monitoring appropriate governance guidelines for subsidiary companies across the Group.
Principal accountabilities:
- Working across all areas of the team providing assistance to other team members. Principal areas of support include:
- Assistance covering all aspects of support to the Prudential plc Board and Directors including meeting support for the Board and key committees Board changes and related filings regular information checks and provision of information and training schedules.
- Assistance with the review of terms of reference for Prudential plc and its principal committees.
- Assistance with Board evaluations for Prudential plc senior Board roles and principal committees.
- Assistance with governance processes for subsidiaries.
- Assistance with Group Secretariats input into Prudentials internal governance and policies framework.
- Assistance with all Share Capital related filings and notifications.
- Undertaking research projects as required; and
- Assisting in any other project or activity as required including Board Support tasks in respect of the Prudential Plc board and its principal committees tasks connected with the UK subsidiaries governance and external reporting shareholder services share capital and share registration matters and the Groups listed debt portfolio.
Job Requirements:
- ICSA/CGI qualified or equivalent.
- Good understanding of basic secretarial and governance processes ideally gained in a listed company.
- Sound administration prioritising and organisational skills.
- Must be able to build and maintain strong stakeholder relationships.
- Proven strong team player.
- Willingness to support others as required to ensure that departmental as well as team objectives are achieved.
- Flexibility around approach to time management to ensure delivery times lines for information to the Board and other stakeholders are met.
- Discretion and integrity in handling confidential and sensitive information.
- Strong computer literacy.
Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex race age ethnic origin educational social and cultural background marital status pregnancy and maternity religion or belief disability or part-time / fixed-term work or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.
Required Experience:
Junior IC
Key Skills
- Typing
- Data Entry
- Computer Skills
- Microsoft Publisher
- Microsoft Word
- QuickBooks
- Office Experience
- Computer Literacy
- Microsoft Excel
- Filing
- Administrative Experience
- Phone Etiquette
About Company
พรูเด็นเชียล ประกันชีวิต (ประเทศไทย) มุ่งมั่นที่จะช่วยให้คุณก้าวหน้าในชีวิต โดยเราให้ความใส่ใจอย่างเต็มที่เพื่อการบริการที่เป็นเลิศแก่คุณ ค้นหาวิธีที่เราจะสามารถช่วยเหลือคุณได้ที่นี่ ... View more
