Virtual Assistant(Admin & US Client Coordination)
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Posted on:
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1 Vacancy
Job Summary
We have an urgent hiring requirement forVirtual Assistant (Admin & Client Coordination)(US Accounting Domain)
Job Title:Virtual Assistant (Admin & Client Coordination)
Company:Safebooks Global
Location:Ahmedabad
Type:Full-Time (5:30pm to 2:30am IST)for US
About Safebooks Global
Safebooks Global is a US-focused accounting outsourcing firm that supports CPAs EAs and accounting firms with bookkeeping payroll and tax support services. We help clients streamline their operations by providing reliable offshore support.
Role Summary
We are seeking a detail-oriented and proactive Virtual Assistantto handle day-to-day admin tasks and assist in client communication. This role will be key in supporting our US-based clients by ensuring smooth scheduling follow-ups and email management.
Key Responsibilities
- Send professional emails and follow-ups to US clients and prospects.
- Call clients to set up appointments meetings and follow-ups (during US business hours).
- Manage calendar scheduling for the sales and client service teams.
- Maintain CRM and ensure client details and communication logs are updated.
- Assist in preparing client-facing documents and reports.
- Support basic data entry document formatting and administrative tasks.
- Communicate effectively with US-based clients in clear professional English.
Requirements
Requirements
- 12 years of experience as a Virtual Assistant Admin Assistant or similar role.
- Excellent written and verbal English communication skills.
- Comfortable making outbound calls to US clients.
- Familiarity with tools like Gmail Google Calendar Zoom and CRM systems.
- Organized detail-oriented and able to manage multiple tasks efficiently.
- Availability to work during US business hours (EST or CST preferred).
Nice to Have
- Prior experience working with US clients.
- Knowledge of accounting or finance industry terminology (bonus).
- Familiarity with tools like Slack ClickUp or Trello.
What We Offer
- Competitive salary.
- Exposure to global clients and professional growth opportunities.
- Supportive and collaborative team environment.
Benefits
What We Offer
- Competitive salary.
- Exposure to global clients and professional growth opportunities.
- Supportive and collaborative team environment.
To Apply:
Please send your resume and a brief note on your past sales or client acquisition wins toand
Immediate joiners preferred!
These positions are urgent and we are looking for candidates who are available to join immediately. We would appreciate it if you could send me the details below.
Name :
Phone :
Email :
Current Location :
No. Of Years of Experience in Relevant :
Current CTC :
Expected CTC :
Designation:
Current Company :
Notice Period :
Relocation :
Additional Comments :
Required Experience:
Manager
Key Skills
- Business Development
- Customer Services
- Journal Entries
- Powerpiont
- Account Management
- Communication
- CRM
- General Ledger Accounts
- Salesforce
- Project Management
- Client Services
- Payroll
- Customer Relationships
- Client Management
- Data Analysis
About Company
Safebooks hires skilled accounting professionals who work exclusively for your business. We take care of their HR, Payroll and Administration while they serve you dedicatedly. Comprehensive Staffing Solutions for CPAs. More than Hiring, We Manage Talent from Start to Finish. ... View more
